Fiscal Operations Manual
Section 400: Expenditures
Effective: 01/01/2003
Revised: 11/11/2010

Price discrepancies requiring alteration of the vendor’s invoice must be documented with a Notice of Invoice Change Form.  Common errors include extensions, overcharges on quotes, freight charges on FOB Destination, short shipments, returned merchandise, or damaged goods on FOB Destination orders.  The Notice of Invoice Change should be submitted with the corrected invoice to the Business Center and mailed with the check to the vendor.