Final approval authority and responsibility rests with the Business Centers for invoice amounts up to $24,999.99. Business Affairs is the final approval for all invoices for which departmental final approval authorization has not been previously delegated. Upon final approval in FIS Banner, by either the delegated Business Center or Business Affairs, payment will be issued to the vendor for goods and services received.

To approve documents, go to FOAUAPP in FIS Banner or go to Banner Self Service via OSU Online Services. The following document types will be shown:

• Invoices (includes Credit Memos)
• Journal Vouchers
• Purchase Orders

All Purchase Orders and FIS Banner Invoices require approval. Separation of duties protects the university and the employee. There are three different duties when approvals are made in the process of paying a vendor or reimbursing an employee. These activities must be by at least two different people. The functions of inputting the document into FIS Banner and Approving payments MUST NOT be performed by the same person.

• Payment authorization on the vendor invoice itself - indicates that the item or service was received and used for University Business
• Inputting the document into FIS Banner
• Payment approval through FIS Banner