General University Policies Manual
According to state statute (ORS 351.210), all property, equipment, and supplies acquired by Oregon State University remain the responsibility of the University until disposed of in an authorized manner. The State Department of Administrative Services requires that inventoriable equipment retain its original capital value on OSU records until such authorized disposition occurs.
Departments may dispose of OSU property (equipment and supplies) as follows:
To dispose of property in some other manner, contact Property Management, 7-3102, and ask whether the proposed method is allowable under state law and institutional guidelines.
Oregon State University's academic environment requires freedom of movement and trust in faculty, staff, and students. The policy that follows is designed to support those goals by helping departments to protect their equipment and resources.
Reporting Equipment Damage, Destruction, or Loss
The loss of any piece of inventoriable equipment must be reported immediately to the State Police (or local police if outside the Corvallis area), the Risk Management Office for insurance claim purposes, and the Property Management Office. Damage or destruction of property should be reported promptly to Property Management and the Risk Management Office. Damage or destruction of property by a criminal act should be reported promptly to the State Police or local police as well.
Replacement of Equipment
When stolen, damaged, or destroyed property has been previously secured in an approved manner, the department is eligible to seek replacement funds from the state Insurance Fund.
If a piece of movable equipment is stolen or lost and the department has not taken adequate measures to secure the equipment, the department will not be eligible for insurance and will be required to replace the equipment out of its own resources up to a maximum of $10,000. If the replacement cost is above the maximum, then insurance may pay for the amount above $10,000. The department should still contact the State Police, Risk Management Office, and Property Management immediately to assist in the recovery of stolen equipment.
Property may not simply be written off as of no value. Any item that is no longer useful to a department must be sent to Property Management for disposal. Property Management will remove the item from the department's inventory after disposal. The department is relieved of responsibility for the item once Property Management picks it up and signs for it. Inventoriable equipment recorded as missing/lost may be removed from inventory if it has not been found after two physical inventory cycles.