Student Employment Policy & Procedure Manual
Section 100: Introductory Material
Student employees at Oregon State University are at-will employees. At-will employees are individuals for whom the employment relationship may be terminated at-the-will of either the employee or the supervisor/employer. At-will employees may be separated from employment at any time and for any reason unless a law, rule or policy prevents the termination of employment.
A student employee complaint may be filed with the Office of Human Resources regarding the act, omission, application or interpretation of the policies and procedures outlined in this policy manual.
End of Term
The end of term is defined by the academic calendar.
Student employment eligibility is aligned with the term in which the student meets all eligibility requirements and may not extend into the next term or into the break between terms.
Federal Work-Study is a Federal aid program administered by the OSU Office of Financial Aid and Scholarships. Employment regulations and guidelines for FWS student employment may differ from those for regular-student employment. Contact the OSU Office of Financial Aid and Scholarships or go to the Federal Work-Study website for assistance.
FICA (Federal Insurance Contributions Act)
A Federal Law that establishes Social Security and Medicare Tax for employers and employees; directs the employer to deduct the employee’s portion from their paycheck; and, directs the employer's contribution percentage of the tax to be paid.
FLSA (Fair Labor Standards Act) Non-Exempt Employee
Employees who because of their salary or duties, are not exempted from the FLSA requirements; therefore, may qualify for overtime compensation.
1.) A student who is enrolled in a program of study beyond the baccalaureate or post baccalaureate level, leading to an advanced degree (note: post baccalaureate is not the same as graduate level);
2.) or a student who holds a baccalaureate degree from an accredited college or university and has been admitted to the University and a major department or program to work toward a graduate degree or graduate certificate.
Non Degree-Seeking Graduate Student
A holder of a baccalaureate degree from an accredited college or university who does not wish to pursue a post baccalaureate degree, a graduate degree, a graduate certificate, or a professional degree may be classified as a non-degree seeking graduate student.
A student who is enrolled in high school, community college, or a non-Oregon University System institution or a student who is participating in an employment program through Work Unlimited is categorized as a non-system student employee. Hours worked are recorded and paid through the OSU payroll system. Wages earned by a non-system student employee are subject to Public Employee Retirement System (PERS) contributions on behalf of the student per PERS rules.
Student employees may be eligible for overtime when hours worked are in excess of 40 hours in a work week (Sunday through Saturday).
A student is an individual who is academically enrolled and whose primary efforts are directed toward obtaining a high school diploma or college degree.
A student who is enrolled at OSU or another Oregon University System institution is categorized as a system student employee. Hours worked are recorded and paid through the OSU payroll system. Wages earned by a system student worker are exempt from Public Employee Retirement System (PERS) contributions.
The period of time between the end of one term and the beginning of the next term when there are no classes or exams is defined as a Term Break.