400 Reservations

 

401: Making a Reservation

Motor Pool Policy & Procedure Manual
Section 400: Reservations
Effective: 02/01/1982
Revised: 07/01/2006

 

Purpose

To facilitate the reserving of Motor Pool vehicles.

Applicability

All departments and personnel who use Motor Pool vehicles.  

Policy

Motor Pool vehicles should be reserved at the earliest time possible to ensure vehicle availability.

Procedures

There are three ways to make reservations for Motor Pool vehicles: 

  1. ONLINE - Go to http://oregonstate.edu/transportation/rental/l
  2. PHONE - Call the Motor Pool (541) 737-4141 between 7:00 a.m. and 5:30 p.m. (M-F)
  3. IN PERSON – The Motor Pool office is located at 3200 Campus Way (between 30th and 35th) on OSU's main campus in Corvallis, Oregon.

A person making a reservation will need the following information:

  1. Departure - Month, Day & Time
  2. Return - Month, Day & Time
  3. Destination - City & State
  4. Number of passengers
  5. Driver(s) Name(s)
  6. OSU ID Number
  7. Phone Number
  8. Email Address
  9. Account Number
  10. Activity Code (if appropriate)
  11. Department Name
  12. Vehicle preference

Cross Reference

MPL 402: Extending/Canceling a Reservation

MPL 403: Forfeiture of a Reservation

402: Extending / Canceling a Reservation

Motor Pool Policy & Procedure Manual
Section 400: Reservations
Effective: 02/01/1982
Revised: 07/01/2006

 

Purpose

To maximize the use of Motor Pool vehicles.

Policy

Because the number of available vehicles is limited at the OSU Motor Pool, please notify the Motor Pool office (541-737-4141) as soon as possible if a reservation needs to be extended, cancelled, or fewer vehicles will be required.

A Late Cancellation Fee will be charged for reservations cancelled less than 24-hours prior to the proposed pick-up time. 

Cross Reference

MPL 401: Making a Reservation

MPL 403: Forfeiture of a Reservation

403: Forfeiture of a Reservation

Motor Pool Policy & Procedure Manual
Section 400: Reservations
Effective: 02/01/1982
Revised: 07/01/2006

 

Purpose

To help ensure fiscal responsibility regarding the reserving and use of Motor Pool vehicles.

Applicability

All departments and personnel who use Motor Pool vehicles.

Policy

No-Shows or reservations for Motor Pool vehicles not utilized within two hours of the designated pick up time will be forfeited. 

Forfeited reservations will be billed to the department unless an emergency situation existed.

Cross Reference

MPL 401: Making a Reservation

MPL 402:  Extending/Canceling a Reservation