000 Introductory Material


001: Introduction

Motor Pool Policy & Procedure Manual
Section 000: Introductory Material
Effective: 07/01/2006


The Motor Pool Policies and Procedures Manual (MPL) provides the policies and procedures applicable to the authorized use of university vehicles for official university business.  Motor Pool policies and procedures apply to all university departments and personnel. 

OSU Motor Pool vehicles are provided and maintained for OSU related business.  All drivers are expected to adhere to the policies and procedures in this manual.  The MPL Manual reflects OSU’s commitment to:

  • Providing and monitoring appropriate operator authorizations,
  • Determining specific safety requirements and recommendations,
  • Defining effective driving standards, consequences and corrective actions, and
  • Developing and implementing related training programs

The Motor Pool is responsible for the purchase, rental, service, maintenance, and surplus of the Motor Pool vehicle fleet.  The Motor Pool provides rental vehicles at economic rates for individuals authorized to travel on official University, Federal, State, County or local government business.  A rental pool of University-owned vehicles is maintained and supplemented when necessary by arranging services with an authorized commercial rental agency.  The Motor Pool can also provide assistance with vehicles designed for people with limited mobility. 

The MPL Manual is available on-line on the OSU Administrative Policy and Procedure Manual web page.  For assistance with transportation related services, contact the Motor Pool Office in Business Services at (541) 737-4141.  Additional Motor Pool services information can also be found on the Motor Pool web site

Corrections, changes, or suggestions for the Motor Pool Manual should be communicated to the MPL Manual Coordinator via email or phone (541) 737-4141.  Questions concerning the content of the MPL Manual should be directed to the Motor Pool Office at (541) 737-4141.

The University reserves the right to add, amend, or revoke any of the contained rules, policies, regulations, and instructions or incorporate additional ones, with or without notice, as circumstances or the best interests of the university community may require.

This online manual replaces earlier printed versions, which are no longer provided nor distributed.  A printout of this manual and each change to this manual, created from the original text source for the online version, is retained permanently as an official record at University Archives and is available for inspection.  Printouts of all revisions to online manuals will be similarly available.

In the event of an inconsistency or conflict, applicable law and State Board of Higher Education policies supersede University policies and University policies supersede college, department or lower unit bylaws, policies, or guidelines.

002: Motor Pool Mission

Motor Pool Policy & Procedure Manual
Section 000: Introductory Material
Effective: 07/01/2006


The Motor Pool is committed to:

  1. providing courteous, timely, efficient, and cost effective ground transportation service to OSU and other authorized governmental entities,
  2. operating the Motor Pool on a self-sustaining basis,
  3. providing regularly scheduled preventative maintenance and vehicle/equipment repair services in an economical and timely manner,
  4. providing each customer with exceptional customer service and resolving customer issues in an acceptable manner.