Fiscal Operations Manual
Section 1000: General Ledger Account Codes
Effective: 01/01/2003
Revised: 08/27/2010
There are six major categories of account codes - A, B, C, D, E, and F.
A=Assets
B=Liabilities
C=Control Accounts
D=Fund Balances
E=Fund Additions
F=Fund Deletions
Fiscal Operations Manual
Section 1000: General Ledger Account Codes
Effective: 01/01/2003
Revised: 08/05/2011
Funds received by the University from cash sales, credit card sales, proceeds from Bond sales, student loans, Certificates of Participation, legislative appropriations, and other sources.
Cash is categorized by account codes A0001 - A1100. The most common cash account code is A0901.
Accounts Receivable is revenue earned but not received by the close of the fiscal year. Revenue has been earned if goods were sold or services were provided, either completely or substantially in-full, by the close of the fiscal year. If the receivable has not previously been recorded into Banner, then it should be recorded as a balance sheet asset. Use account code A3802 for year-end accrual entries.
Receivable account code series are:
The Inventory account code series are:
This represents cash payments required by a third party vendor in advance of actually incurring the expenses. These are not expenses at the point payment is made. Examples include conference registrations or airline tickets paid in May when the activity won't occur until August. During Year End close, these payments should be recorded as a balance sheet asset, with account code A5901.
Prepaid Expense account codes are:
A Fixed Asset is tangible property with a cost of $5,000 or more and a useful life greater than one year. All other equipment is considered to be minor equipment.
Account Codes include (but are not limited to):
Reference: Property Management (PRO) Manual
Accumulated depreciation is used in factoring the amount of reserves needed for equipment replacement. The replacement reserve is to be maintained equal to the accumulated allowance for depreciation.
The original cost of the asset, less the accumulated depreciation (updated monthly) gives the current value of the fixed asset.
Account Codes include:
Fiscal Operations Manual
Section 1000: General Ledger Account Codes
Effective: 01/01/2003
Revised: 08/27/2010
Account series are:
Account series are:
Account series are:
This represents cash received from a third party in advance of earning the funds as revenue. Examples include:
These receipts should be recorded as a balance sheet liability. Use account code B5801 for year end accrual entries.
Account series include:
Fiscal Operations Manual
Section 1000: General Ledger Account Codes
Effective: 01/01/2003
Revised: 08/27/2010
There are no direct entries to "Cxxxx" control accounts. The data is system generated.
There are no direct entries to "Dxxxx" fund balances. The data is system generated.
These accounts (Exxxx) are only for proprietary funds and reserves connected with auxiliaries and service centers.
These accounts (Fxxxx) are only for proprietary funds and reserves connected with auxiliaries and service centers.