Timeline
|
Sponsor
Responsibilities
|
DSP
Responsibilities |
6 months to 1 year before program
|
• Contact OSU's
English Language Institute and the Division of Special
Programs (DSP) for information about programs
• Outline type
of program needed including dates of program,hours
of instruction, maximum and minimum number of
students expected to participate, and whether grades or
credit are required. Also include services desired such
as airport
pickup and delivery, conversants, homestays, weekend
trips, and any other
details
|
+Prepare a
proposal,
calendar, and budget for program
+Contact
housing for availabilty
|
6 months to 4
months before program
|
• Accept
budget and proposal
• Advertise
program
• Recruit
students
• Advise ELI/DSP of number of students
• Have
participants
apply for passports
• Arrange
for visa interviews with US Embassy
• Hold
information meetings for participants
|
+Send
contract and invoice
+Develop
curriculum
+Assign
Program Director
+Finalize
housing
+Arrange transportation
+Send
applications, health forms, conversant and homestay forms for
participants |
2 months to 4 months
before program
|
• Sign
and return contract
• Return
completed student forms
• Arrange
for flights to Portland International Airport
•Inform
DSP of time and number of flights
• Inform
DSP about chaperones and housing required
|
+Send
I-20s to sponsor
+Send
pre-departure
information
+Arrange
for site visits, classrooms and guest speakers
+Assign
instructors
+Assign
biligual assistant if needed
+Make
reservations
for events
+Recruit
homestay families and conversants if needed
+Arrange
for chaperone housing and needs |
2 months to
beginning of Program
|
•
Hold
pre-departure orientation meetings
• Send
a 10% deposit one month in advance
• Pay
balance at beginning of program
|
+Set
up account
+Finalize
calendar
+Have
contract approved by OSU Contract Office
|
During program
|
• Maintain
contact with DSP
|
+Orient
participants to OSU and Oregon
+Hold
welcome reception,
+Conduct classes and
trips
+Have
students do program and teacher evaluations
+Hold
farewell reception
|
After program
|
• Review
program evaluations
• Discuss
changes for next year's program
|
+Send
final reports, grades and program evaulation results to sponsor
+Debrief
program with staff
|
