OSU TRA 304: Non-Reimbursable Expenses

Purpose

To assist employees, students, official guests and official volunteers comply with applicable laws, administrative rules and Oregon University System policies.

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Applicability

All travelers when traveling in-state, out-of-state and internationally regardless of the funding source.

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Background Information

Permitted reimbursements are based on the Oregon University System's Policy, which indicates that universities are to follow applicable state statutes, regulations and administrative rules.   The State of Oregon Travel Regulations contain the permitted reimbursement amounts relating to mileage, lodging, and meal/incidental expenses, and have been incorporated into the OSU Travel Policies.

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Policy

Travel Expenses are not normally reimbursed unless specifically identified as reimbursable.  A person incurring a non-reimbursable expense is personally accountable for the expense. 

The following are some expenses not normally reimbursed:

• Home-to-office travel
• Deviations from the most direct and usually traveled route
• Expenses incurred because the employee is accompanied by a spouse or family members
• Travel expenses associated with personal travel.
• The cost of alcoholic beverages
• Meal expenses above the per diem rates
• Lodging expenses above the per diem rates

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Cross Reference

See TRA 101: Travel Policy

See TRA 206: Per Diem for Lodging, Meals and Incidental Expenses

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