OSU PRO 802: Stolen Equipment

Purpose

To ensure that university departments follow the necessary procedures in reporting stolen equipment or suspected theft of equipment.

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Policy

Departments must immediately notify the Department of Public Safety/Oregon State Police (737-7000) of all incidents resulting in stolen equipment or suspected theft of equipment.  Contact local law enforcement if the incident occurred away from the OSU main campus. 

Departments must also notify the OSU Risk Management Office (541-737-7252) for insurance purposes and Property Management (737-7350) if the equipment is a capital asset. 

If the stolen property is accountable to a grant or contract, the principal investigator must also follow instructions in the award document for reporting stolen property to the sponsoring organization.

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Procedure

Reporting Stolen Equipment

Responsible Party	Action
Department	Notify the Department of Public Safety/Oregon State Police (737-7000). Complete a State Self-Insurance Claim Report form (pdf). Record the police case number on the State Self-Insurance Claim Report form. Submit completed form to the OSU Risk Management Office in the Property Services Building.

Removing Stolen Equipment from Inventory

Responsible Party	Action
Department	Complete a Property Disposition Request form along with an attached copy of the State Self-Insurance Claim Report form. Submit to Property Management
Property Management	Remove equipment from inventory.

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Cross Reference

See PRO 304: Insurance for filing a claim for lost, damaged or destroyed equipment.

See PRO 802: Stolen Equipment.

See PRO 903: Reporting & Inventories.

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Additional Information

See the Department of Public Safety & Oregon State Police website for procedures on reporting crimes and incidents to law enforcement.

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