Note: Use the Table of Contents as the starting point to navigate through this manual. The Table of Contents will remain open in this window. When you click on a policy number, a second window opens. Hit the back button in the second window to return to an earlier webpage of the manual or close the second window after completing your review of the information and return to the Table of Contents to view other policies.
000 Introductory Material
| 001 |
Introduction |
| 002 |
Definitions |
| 003 |
List of Exhibits |
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100 General Information
| 101 Authority |
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101-01 |
Authority |
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101-02 |
Department of Justice & Other Reviews & Thresholds |
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101-03 |
Signature Authority |
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101-04 |
OSU Internal Controls Policy |
| 102 Ethics |
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102-01 |
Anti-Kickback Guidelines |
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102-02 |
Conflict of Interest |
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102-03 |
Intent to Procure |
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102-04 |
Buying For or From Employees or Outside Entities |
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102-05 |
Gifts & Gratuities |
| 103 Specific Legal Issues |
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103-01 |
Indemnification/Tort Claims Act |
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103-02 |
Choice of Law/Venue |
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103-03 |
Confidentiality/Oregon Public Records Law |
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103-04 |
Arbitration/Mediation |
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200 (Deleted and Reserved)
300 Procurement and Contract Services
| 301 Preferred Purchasing and Payment Methods for Small Dollar Purchases (Procurements Under $5,000) |
| 302 General Procurement Contracting |
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302-01 |
Advertising |
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302-02 |
Bidding Processes |
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302-03 |
Request for Proposals (RFP) |
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302-04 |
Buying Used |
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302-05 |
Qualified Rehabilitation Facilities |
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302-06 |
Procurements not Requiring a Purchase Order (PO) |
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302-07 |
Forbidden Items |
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302-08 |
Funding Sources/Implications |
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302-09 |
Price Agreements and Contracts |
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302-10 |
Printing and Mailing |
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302-11 |
Procurement Bidding Processes |
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302-12 |
Receiving |
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302-13 |
Trade-ins |
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302-14 |
Warranties |
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302-15 |
Timelines |
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302-16 |
Sustainability |
| 303 Software Purchases |
| 304 Construction Contracting |
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304-01 |
Construction Contract Advertising |
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304-02 |
Oregon Bureau of Labor and Industries (BOLI): Prevailing Wage Rates Law and Payment Bonds |
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304-03 |
Request for Proposals |
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304-04 |
Bidding Process |
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304-05 |
OSU Campus Standards |
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304-06 |
Closeouts |
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304-07 |
Facility Services Interactions |
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304-08 |
Funding Sources/Implications |
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304-09 |
Hiring Professional Consultants |
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304-10 |
Oregon Administrative Rules (OARs) |
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304-11 |
Retainer Agreements |
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304-12 |
Timelines |
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304-13 |
Sustainability |
| 305 Vendors |
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305-01 |
Certified Status Vendors |
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305-02 |
Contract Vendors |
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305-03 |
Dealing with Vendors |
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305-04 |
Foreign Vendors |
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305-05 |
Vendor Consolidation |
| 306 Payments |
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306-01 |
Fiscal Processes/Payment Process |
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306-02 |
Pre-Payment |
| 307 Special Situations |
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307-01 |
Buying from Yourself |
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307-02 |
Prohibited Conduct |
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307-03 |
Emergencies |
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307-04 |
Purchasing Violations / After-the-Fact
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307-05 |
Radiation Safety Approval |
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307-06 |
Sole Sourcing |
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307-07 |
Buying Vehicles |
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400 Personal Services Contracting
| 401 Employee v. Independent Contractor |
| 402 Oregon Administrative Rule |
| 403 Personal Services Contract v. Personal Services Invoices |
| 404 Sole Sourcing |
| 405 Personal/Professional Services Contracts (PPSC) v. Purchase Orders |
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500 Other Contracts
| 501 Rental of University Space / Use Agreements |
| 502 Real Property |
| 503 Leases |
| 504 Interagency Agreements |
| 505 Interdepartmental Agreements |
| 506 Property Loans |
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