OSU PaCS 403: Personal Service Invoice (PSI) vs. Personal/Professional Services Contract (PPSC)

Purpose

To clarify the difference between appropriate use of the Personal/Professional Services Contract (PPSC) and the Personal Services Invoice (PSI).

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Applicability

All employees involved in the use of PPSCs or PSIs.

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Background

The development and implementation of the PSI has created efficiencies in certain consultant’s payments.  The efficiencies have limitations and the policy is intended to limit any misuse.

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Policy

The PSI and PPSC are both effective tools to hire consultants, artists, guest speakers, etc.  The following guidance is given to ensure that the two tools are used appropriately:

The PSI is to be used as follows:

• For contracted services of less than $5000 in a calendar year
• Any department can make up to 5 PSIs to one vendor which accumulate to less than $5000 in a calendar year
• The PSI is not meant to be a long-term contract with up to 5 payments but rather for up to five distinct projects and associated payments (long-term contracts must be done on the PPSC)
• The PSI cannot be used to pay OSU employees
• The PSI cannot be used to pay Federal employees
• The PSI cannot be used to pay non-resident aliens (NRA)
• The PSI cannot be used for high risk services such as helicopters, hot air balloons, etc.
• The PSI does not require Contract Office approval
• It is the department responsibility to assign an invoice number

The PPSC is to be used as follows:

• For contracted services that do not apply to the PSI
• The PPSC can be used for long-term contracts that include multiple payments
• Contracted services over $75,000 (this includes accumulated services) must be approved at the Department of Justice
• The PPSC must be approved by the Contracts Office prior to the service being performed
• The PPSC cannot be used to pay OSU employees
• The PPSC can be used to pay non-resident aliens (NRA)

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