Administrative Policy & Procedures Manual » PAY Manual » 400 Payment of Unclassified Employees.
OSU PAY 401: Unclassified Appointment
Payroll Policy and Procedure Manual
Section 400: Payment of Unclassified Employees
Effective: 01/01/2001
Revised: 05/22/2008
- 401 Unclassified Appointment
- 401-01 Payment Process
- 401-02 Job and Labor Distribution Forms
- 401-03 Pay Methods - Default / Hourly Pay
- 401-04 Social Security Exemption
- 401-05 Accounting for Labor Charges
Background Information
Unclassified salary is paid to regular fixed-term, tenure track, or tenured faculty members who have been hired to meet ongoing university missions of teaching, research, extension, and service.
Unclassified positions include professorial, research, and instructor positions as well as unclassified administrative appointments. For a complete list and definitions see the Academic Appointment Guidelines on the Human Resources website.
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Procedure
401: Unclassified Appointment
401-01 Payment Process
After logging in on the Oregon State Central Administrative Resources OSCAR website, complete the "Online Tasks" - "Hiring Employee" - "Unclassified" and complete the appropriate online tasks.
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401-02 Job and Labor Distribution Forms
401-02a Job Form
- Use the Job form to authorize pay for initial appointments, report changes of appointment %, and to report changes in contract length during the fiscal year.
- To obtain this form, log onto the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Hire Employee" - "Unclassified" and complete the appropriate online task.
- Job forms should be routed to OHR.
401-02b Labor Distribution Form
- Use the Labor Distribution form to report changes to prior, current, or future distributions
- To obtain this form, log onto OSCAR, click on "Online Tasks" - "Payroll Changes" scroll to "Miscellaneous" - "Labor Distribution form" (excel format).
- Labor Distribution forms should be forwarded to OHR for new hires and sent directly to the Payroll Office for changes of labor distributions.
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401-03 Pay Methods - Default/Hourly Pay
401-03a Default Pay
- Default pay is used for all regular academic appointments
- Pay is issued for the period from the first of the month through the end of the month.
401-03b Hourly Pay
- Hourly pay is used to pay overtime for any overtime-eligible employees, sea pay and other differentials as well as processing vacation payout's.
- Payroll data is entered in PYAHOUR during time entry each month. Refer to the Payroll Calendar for specific dates.
- Refer to Unclassified/Faculty Earn Codes for the correct Earn Codes and Account Codes to use.
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401-04 Social Security Exemption
All unclassified salaried employees are subject to Social Security and Medicare withholding unless they qualify for a non-resident alien exemption.
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401-05 Accounting for Labor Charges
Labor is charged to specific indexes and account codes. Use of activity codes is the choice of the department.
401-05a Index
- Must be an open index owned by the employing department.
- Must remain open through the last day of the month payment issued to the employee.
401-05b Account Code
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Additional Information
See PAY-Ex1: Unclassified Employee Information Matrix for additional information.
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