Oregon State University

Travel Request

A completed CIMRS Travel Request Form is required for all travel. The SUBMIT button at the top of the form will automatically email the request to the CIMRS Office for approval. Once approved you will be informed via email.

For all direct billed arrangements, email Melody Pfister with your planned itinerary, purpose of travel, and request for car rental or other needs.


 

OSU Policies

FIS 411-01: Air Transportation http://oregonstate.edu/fa/manuals/fis/411-01

  • Oregon State University promotes the use of contracted travel agents.
  • If an OSU compensated traveler chooses to utilize an outside source for air travel, the traveler must demonstrate that this is the most economical solution. This must be done by requesting a quote from an OSU contracted travel agent before airfare is purchased from a non-contracted travel agent. The quote will be used to justify the economic savings of the purchase and must accompany the request for reimbursement after the trip.
  • If the traveler does not obtain a quote from an OSU contracted travel agent prior to purchasing airfare from a non-contracted vendor, a Memorandum of Understanding (MOU) must be signed by the traveler to document their awareness and understanding of this policy. After signing an MOU, if the traveler fails to obtain a quote for airfare from an OSU contracted travel agent during the following two year period, the reimbursement for air travel will be denied.
  • Click on the link to view details of this policy.

 

FIS 411-07 Travel Reimbursements http://oregonstate.edu/fa/manuals/fis/411-07

  • Requests for reimbursement are to be submitted within 60 days after the trip has been completed, but no later than the close of the fiscal year in which the travel occurred. If the trip is exceptionally lengthy, interim filings may be permitted with prior approval.
  • In no case can a reimbursement request be submitted after the close of the fiscal year in which the cost was incurred.
  • If the traveler neglects to submit a travel reimbursement request within 60 days of completing their trip, a Memorandum of Understanding (MOU) must be signed by the traveler to document their awareness and understanding of this policy. Upon signing a MOU, if the traveler again fails to submit a travel reimbursement within 60 days of completion of their trip during the following two year period, the reimbursement will be denied.
  • Click on the link to view details of this policy.

Contact Info

Cooperative Institute for Marine Resources Studies
Hatfield Marine Science Center
2030 SE Marine Science Drive
Newport, OR 97365
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