Risk Management

Alcohol Responsiblity Form

Guidelines for the responsible use of alcohol are included in this form, which must be read prior to any function with alcohol. Please note that you do not need to print and fill out this form. It is intended to increase your awareness in good practices related to risk management for events with alcohol involved.

Event Registration Forms

All fraternities and sororites must register their events with the Corvallis Fire Department.

Fire Safety

Chapters must report two fire drills per term within the parameters set by the Center for Fraternity & Sorority Life. Please register your chapter's fire drill with the Corvallis Fire Department by using the online form below.

Social Information and Management

These guidelines are an integral part of the event registration process and shall be followed as part of a recognized social function where the occupant load is expected to exceed 50 guests.

Crowd Control

A key element in hosting a safe and enjoyable social event is ensuring your house does not get over crowded - creating an unsafe environment for both residents & their guests. The key to ensuring this doesn’t happen is to appoint the right people to maintain the appropriate occupant load & general safety throughout the event. These individuals must be sober at all times and be dedicated to their responsibility throughout the entire event on their responsibilities prior to the start of the event.

Corvallis Police Department Liaison Program

The Corvallis Police Department (CPD) assigns a police officer to each fraternity and sorority at OSU. For further information on this program, please contact the Office of Greek Life. The link to the CPD Liaison Program Officers by chapter follows:

Corvallis Police Department: 766-6924
CPD Liaison Program Chair: Officer Nick Hurley
In case of an emergency, call 911

Event Registration

For assistance, see https://www.gunadiframework.com/sli/

Organization Name
Co-Sponsor
Contact Name
Contact Phone: (include area code)
Contact E-Mail:
Campus Address:


Event Details
Event Date:


Event Name:
Location:


Start Time: End Time:
Set Up: Take Down:


Est. Attendance:      
MU Acct#   ED Act Acct #


Indicate if any of the following will be involved in your event:
Food
Admission Charge
Amplified Sound
Alcohol
Fundraising
 


Event Description:

 

All recognized student organizations shall conduct affairs in a lawful
and ethical manner and in accordance with University policies and
procedures, city ordinances, state statutes, and federal law.

 

Event Registration

This Event Registration form is required by the Corvallis Fire Department and is being directed to them.

Host Information

Please provide the following information about the host, co-sponsors, and coordinator of the event.

The name of the house or chapter that is hosting the event.

Other chapters and houses that are involved in the event.

The name and title of the event coordinator.

The event coordinator's cell phone number.

The email address to use to contact the event coordinator.

Event Details

The day that the event is supposed to take place.

The name of the event.

The address that the event is to be held at.

:

This is the time that set-up for the event is scheduled to start.

:

The time that clean up for event is scheduled to end.

:

This is the time that the event is scheduled to start.

:

The time that the event is scheduled to end.

This is where you describe what is going to be happening at your event.

Use this to denote the floor and room number or something else like the courtyard.

Describe what the decorations will look like or the "build" that has been planned.

How many participants are expected at the event?

How many guests will there be per member at the event?

No.Yes, there is a guest list.Yes, we gave out private invitations.
Is there a guest list for your event?

Will any of these be at your event?

No.Yes, alcohol will be provided.Yes, alcohol will be checked in.
Will alcohol be allowed?

Attention

All recognized student organizations shall contuct affairs in a lawful and ethical manner and in accordance with University policies and procedures, city ordinances, state statues, and federal law.

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Fire Drill Report Form

Fall Term Winter Term Spring Term

Organization Name

Date Drill Held



Time of Day of Drill



Time Required to Evacuate:
Problems with Drill? 
Name and Title of Person Reporting Drill (Fire Marshal, Safety Officer, House Manager, etc.)

Contact Email Address
Other Comments: 

Fire Drill Report Form

This Fire Drill Report is required by the Corvallis Fire Department and is being directed to them.

Fall TermWinter TermSpring Term
In which term did the fire drill occur?

The name of the organization that held the fire drill.

The date the drill was conducted.

:

The time of the day that the fire drill was held.

The time it took for everyone to get out of the building.

Note any problems with the fire drill here.

This is for the name and title of the person reporting the fire drill. (Ex. Fire Marshall, Safety Officer, House Manager, etc.)

A place for comments as needed.

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Greek Social Event Information

FIRE/LIFE SAFETY GUIDELINES FOR SOCIAL EVENTS

These guidelines are an integral part of the event registration process and shall be followed as part of a recognized social function where the occupant load is expected to exceed 50 guests.  A representative from the IFC, Panhellenic Council and/or Corvallis Fire Department may visit your function at any time to verify adherence to the fire safety requirements identified within this checklist.  Failure to follow any of these requirements may result in social probation and/or civil penalty.

Once a party gets underway, it is sometimes difficult to continue the focus on guest & resident safety.  This shall be the responsibility of the sober monitors and hired private security and shall continue aggressively throughout the event.  It is also important for resident safety that a sober and responsible team walk through the house after the party to ensure the house remains in a safe condition.  A number of fatal fires have occurred in Greek houses hours after a party ended and the residents went to sleep.

Below is a list of safety precautions that shall be rigorously followed throughout any large event that is held in a fraternity or sorority:

  • A pre-event briefing shall be held at which time these safety requirements as well as fire emergency procedures will be explained to ALL individuals who will be responsible for event management, security, and safety.  This briefing shall include a walk-through of the facility to verify compliance with the items contained within this checklist and to familiarize all security and house staff with facility exiting layout and installed fire protection features.
  • All decorative material shall be manufactured or treated so that it is flame resistant.  These decorations include, but are not limited to: ceiling or wall hangings; large pieces of plastic, paper or fabric; vegetation such as Christmas trees, hay bales, or straw.  Theme parties shall not diminish fire/life safety requirements.  (OFC, Section 806, 2003 ed.)
  • ALL exits, aisles, doors, hallways, and stairs shall be kept clear at all times and shall not be concealed in any manner throughout the event.  All exit doors shall be checked to ensure they operate properly and will open fully in the direction of exit. All exterior exit paths (i.e. patios, decks, sidewalks) leading to a public way shall be clear. (OFC, Sec. 1027, 2003 ed.)


Horseplay or malicious activity, to any degree, involving fire play, or fire protection equipment shall not be tolerated by either residents or guests (OFC, Section 109, 2003 ed.)
                                            
The total number of occupants in a facility at any time shall be limited to that number established by the Oregon Fire Code.  One designated party room/area shall be established and the open/net square footage shall be determined.  Based upon that number an occupant load figure can be established.  That number will represent the total occupant load for the entire house during a social function.  (OFC, Section 1004, 2003 ed.)
    
The determined occupant load shall be impacted by available square footage, the presence of fire sprinklers & fire alarms, and the adequacy of egress features, e.g. number of exits, exit identification & illumination, door hardware, and door swing.

WARNING! If an area is too crowded for an individual to make their way through the crowd in a reasonable & continual manner, the number of people shall be reduced immediately.  A crowd control plan shall be created to manage the number of occupants in a house throughout the event, and all event security staff shall be familiar with the plan (OFC, Section 107.6, & 1004, 2003, ed.).

  • All fire protection equipment shall be in place, serviceable, and not obstructed or concealed throughout the event.  This includes: fire extinguishers, fire alarm pull stations, detectors, fire sprinklers, fire doors, EXIT signs, and emergency lights (OFC, Section 107.4, 2003 ed.).
  • Open flame devices shall be prohibited inside the house during an event.  This includes: smoking, candles, activated lighters, or any other device that emits an open flame (OFC, Section 308, 2003 ed.).
  • A post-event inspection shall be conducted to ensure: smoking material (though prohibited) has not been left behind, fire protection features are still in place and operable, exitways are clear and serviceable, and residents and/or guests are NOT sleeping in areas not approved for such use (i.e. study rooms).


NOTE:    Civil penalties will be issued for fire/life safety violations and range in amount up to $500 per violation for, but not limited to (CMC 7.08.080 2000 ed.):

  • Blocking or obstructing an exitway
  • Overcrowding
  • Failure to restore fire protection equipment
  • Failure to maintain EXIT signs or emergency lighting
  • Tampering with fire equipment/appliances
  • Using an area of a building in a manner not approved for such use (i.e. sleeping in study rooms)
  • Failure to remove combustible decorative material    

For any questions regarding these or any other fire/life safety precautions please call the Corvallis Fire Department at (541) 766-6903.     

    

Contact Information:

Event Details


Event Participants


Yes
No

Yes
No

Yes
No

Yes
No

Yes
No

Yes
No

Required fields have a red asterisk *