Career Services

Beaver Recruiting

About Beaver Recruiting

Career Services' Beaver Recruiting system is a great way to get your job or internship search started. Meet employers from a variety of organizations as well as from locations around the country and around the world. This program serves students and alumni alike. Employers are seeking applicants for positions including full-time, co-ops and internships, summer camps, national parks employment, and volunteer organizations such as Peace Corps.

Students can access Beaver Recruiting 24 hours a day, 7 days a week. Career Services' office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Beaver Recruiting

is located at http://oregonstate.erecruiting.com/er/security/login.jsp.

To sign up for the Beaver Recruiting system, follow these steps:

A. If you are a current student, or within 12 calendar months after your graduation date, read the Authorization for Release of Information below: (Alumni, skip to number 2B)

I understand and authorize OSU Career Services to release all information provided in the Beaver Recruiting system to any employer for purposes of reviewing my information for possible employment opportunities, including: Full name, Email, phone, addresses, Work Authorization Status, current and previous education, expected or actual graduation dates; degrees, school, majors & minors, GPA, student status, computer skills, language skills, additional skills, clubs and organizations, and future plans such as career goals and continued academics. I also understand that any documents (such as resume, cover letters, transcripts, etc) entered into the system by me will be released in their entirety. Items that are not available to employers include Student ID Number, Ethnicity, and Gender. I further understand that I am responsible for any information in my profile, resume, transcripts, cover letters, or any other documents that I enter into the Beaver Recruiting system. This authorization is valid for the period covered by this registration card (through August 31).

B. Go to the Beaver Recruiting web site at http://oregonstate.erecruiting.com/er/security/login.jsp.

C. Contact OSU Career Services at 541-737-4085 or career.services@oregonstate.edu to obtain the token so that you can create your account.

D. On the left side, in the box marked "Students", click on "Create an Account".

E. Follow the onscreen prompts to complete the registration process.

Alumni Registration

1. Read through and print out a copy of these instructions for using Beaver Recruiting.
2. Print out the signup form:
   A. Here in Word for alumni more than 12 months beyond their graduation date (Fee: $40 for the academic year by Credit Card Payment
   or check); OR
   B. Come to the Career Services Office (B-8) in the basement of the Kerr Administration Building to pick up a registration form.
   The registration lasts through the academic year of September 1st through August 31st.
3. You will need Adobe Acrobat Reader installed on your computer to view certain parts of the Beaver Recruiting system. The Reader can be downloaded here.

For more assistance with the Beaver Recruiting system, contact Mike Mays at 541-737-0520 or Mike.Mays@oregonstate.edu

Quick Start

By the end of the working day after your Alumni Registration card is received in Career Services, your Beaver Recruiting account will be activated and you will be able to complete your registration online. Just follow these instructions.

1. Log In
2. Manage your Student Profile
3. Upload Resume, Unofficial Transcript, and Cover Letter
4. Learn about Positions and Apply for Jobs
5. Open and Pre-Selected Interviews
6. Select and Interview Time Slot

Logging In

Use your full onid email as your username, and the 4 digit day and month of your birth date as your password (smithjo@onid.orst.edu, 1022).

Managing Your Student Profile

Beaver Recruiting enables you to enter and store information about yourself using the Student Profile. The Student Profile contains personal and academic information used by Career Services in the recruitment process. Before beginning the job application process, you must enter information about yourself in the Student Profile. To enter information or edit your Student Profile:

1. Click the Profile button on the main tool bar (located at the top of the screen) to display the Student Profile page. The Student Profile is divided into the following sections:
   • Personal Information
   • Academic Information
   • Future Plans
   • Administrative Information
   • MBA Placement Information
   • Work Experience
2. You can edit each individual section by clicking on the corresponding Edit button that appears in each section. An edit page is displayed in a pop-up browser window enabling you to enter/edit the information.
3. Click the Save button on the edit page when you are finished editing each section. Your Student Profile automatically updates to reflect the changes you have made.

(NOTE: When you first log in to a new account, you will be prompted to complete your profile. The system will not allow you to proceed until the required fields are completed.)

Employers will use your response to questions in these sections to determine if you match their criteria for interviewing. Missing information may delay your ability to sign up for an interview!

Uploading Resumes, Transcripts, Cover Letters and other documents

As a student user, you will need to create and upload documents, such as resumes, transcripts and cover letters, which are used when applying for jobs posted by employers. Uploading documents is the process of selecting a document that you have created using Microsoft Word and saving it on the Beaver Recruiting system. When your documents are uploaded, Beaver Recruiting automatically converts them into PDF documents for online display. To upload documents for online use:

1. Navigate to Documents
2. Select the type of document you want to upload from the drop-down list.
3. Click the Browse button to navigate to and select the document on your computer that you want to upload. The selected document name is displayed in the Browse field.
4. Click the Upload button.
5. After uploading your resume, select the Publish Resume option. Select the name of the resume you wish to publish to the Resume Book. Click Save. Your resume is now available for Resume Match service. Companies will use this search for selecting students to offer interviews.

NOTE: Career Services periodically publishes all student resumes on Beaver Recruiting to the Public Resume Book, unless you specifically indicate that you do not wish to make your resume available to employers. You can “unpublish” your resume at any time.

The uploaded document undergoes a conversion process. The Active Documents page refreshes itself every 10 seconds until the conversion process is complete. The conversion process is complete when the word "ready" appears in the status column of the highlighted document.

Special Instructions for Uploading Transcripts

Getting Your Unofficial Transcript
1. Access your online student account
http://oregonstate.edu/students/onlineservices/

2. Click on “Student Records”

3. Click on “View Unofficial Academic Transcript”

4. Click the “Submit” Button
Save your transcript as a PDF, Word or RTF document 500KB in size or less.
(Note if scanning transcripts, the majority of scanned transcripts will be larger than 500KB and will need reduction formatting before you upload it to Beaver Recruiting.)

Converting Transcript to PDF
If you have Adobe Acrobat Professional continue below or follow the instructions to download a PDF converter on this website http://tss.oregonstate.edu/cn/soft_tips/docs/pdf/?page=pdfcreator&type=normal - If you do not, proceed to Step 5b
5a. After the page has loaded, go “File – Print”

6a. Change your printer at the top of the window to “Adobe PDF”

7a. Click “Print”

8a. Name the file whatever you want and save it to wherever you want.
Proceed to Step 9

If you do not have Adobe Acrobat Professional, Word or are just having difficulties
5b. Go to File --> Save As

6b. Name the File whatever you want, or under “Save As Type” Select “Web Page, Complete”

7b. Click “Save”

8b. E-mail file to Career Services career.services@oregonstate.edu – we will convert and send back to you
Proceed to Step 9 upon receiving transcript

Uploading your Transcript to Beaver Recruiting
9. Return to Beaver Recruiting
http://oregonstate.erecruiting.com/er/security/login.jsp

10. Go to “Documents” and then click “Upload a Document”

11. Select “Other” and then Click “Next”

12. Click “Browse” and find the transcript file you just created, and then click “Upload”

Learning about Positions and Applying for Jobs

Applying for a job is the process of searching the Beaver Recruiting system for available job listings and submitting your uploaded documents to the respective employers for review. Although a job is listed in the system, you may not be able to apply for it. For example, some jobs have been listed by employers, but are not made active for application because certain details regarding the job have not yet been finalized. Another reason why you may not be able to apply for a particular job is that the employer may have restricted applicants to those who meet certain criteria, such as specific major or student status (junior, senior, graduate, etc.). When application restrictions are in effect, the system indicates this in lieu of providing an Apply hyperlink.

To apply for a job:

1. Click the Jobs & Internships links on the main and sub-navigation bar.
2. Enter the criteria by which you want to search for jobs using the available search controls. By default, only the Quick Search controls are displayed. If you want to perform a more refined search, click the Advanced Search button.
3. Click the Search button. A list of employers and their respective jobs that match the search criteria will appear.
4. Click on the name of the job that you are interested in to display the Job Profile page.
5. After reading the information about the job on the Job Profile page, if you want to apply for the position, click the Apply button displayed in the Application Information section. If the Apply button is not present, information is displayed indicating why you cannot currently apply for the job.
6. On the "Apply for a Job" page, select the document(s) that you want to send to the employer from the document list box.
7. Click the Submit button. A confirmation page is displayed indicating that your documents have been successfully submitted to the respective employer.

   NOTE: To apply to jobs whose employer is not coming to Career Service for interviews, follow the directions within the job description box to apply directly to the employer.

   

Open and Pre-Select Interview Sign Ups

Open Schedules:

Students who match the organizations specified qualifications can directly request an interview time. Sign-up is on a "first-come, first-served" basis. A wait-list is also available once an organization?s interview schedule has been filled. As with Pre-Select, employer requirements may include GPA, major, graduation date, citizenship, and skill sets.

Pre-Select (Employer pre-screening):

Many organizations choose "Pre-Select" schedules as the procedure for allowing students to request an interview with them. Pre-Select allows employers to choose students, using information you provide, whom they want to interview. To participate in Pre-Select, electronically submit your resume and any additional materials (e.g. cover letter, transcripts, application, etc.) requested by the employer by the Pre-Select Deadline. Materials received by the deadline are reviewed by employers who select students for their on-campus interview schedule. Success in this process requires a well-developed, relevant, and professional resume!

Reminder

Upload a copy of your resume immediately upon registering with Beaver Recruiting. You need to check back in the Applications section to see if you have been selected for an interview. If you haven?t received a response within one week prior to the interview, contact Career Services at (541) 737-0520.

Selecting Interview Time Slots

When an employer accepts you as an interview candidate for an on-campus interview, you can select a time slot on an on-campus interview schedule. If an employer accepts you as an alternate candidate, you can select a time slot if:

1) The Alternate Sign-up Date for the interview schedule has arrived, and

2) There are still available time slots on the schedule.

To select an interview time slot:

1. Click the Applications button on the main navigation bar to display the Application History page.
2. Select Accepted from the Sort drop-down list. (To display the jobs for which you have been accepted as an alternate candidate, you need to select Alternate from the drop-down list.)
3. Click the Search button. Beaver Recruiting displays a list of jobs for which employers have accepted you for an interview. If an employer has suggested a particular interview schedule for you to sign up on, the suggestion is indicated within the corresponding application information.
4. Locate the accepted application for which you want to choose an interview time, then click the corresponding Choose a Time hyperlink. The Choose Interview Time Slot page is displayed.
5. Choose an interview time by selecting an open time slot radio button.
6. Click the Save button. Your time slot selection is saved. (If you do not click the Save button, your information will be lost.)

Policies and Procedures

Canceling an Interview

You may cancel an interview on-line up until 6:00 am on the day before your scheduled interview. If you must cancel your interview less than one day from your scheduled appointment, you must call Career Services at 737-4085. Please state your name, the name of the organization, and the date and time of the interview.

Failing to Appear for an Interview / "No Show"

Signing up for an interview and either failing to appear or canceling it anytime later than one day before the scheduled interview date will result in the temporary loss in privilege of using the Beaver Recruiting Program. Before your access to Interview Sign-Up will be reinstated, you must meet with a Career Advisor and submit a letter of apology to the organization whose interview you missed. Two "no shows" will result in the loss of on-campus recruiting privileges for the remainder of the academic year.

Helpful Hints

General Guidelines

• Beaver Recruiting is updated daily during the academic term. Use the Company Information link, located under general information in Beaver Recruiting to research information about the organizations in which you are interested. Organizations set-up campus interviews at any time throughout the academic year. Interview sign-ups may also begin at any time. It is your responsibility to check Beaver Recruiting frequently to find out about organizations that have scheduled or changed a visit to Oregon State University.
• Be sure to check the Calendar section for a schedule of company information meetings.

Before the Interview

• Submit all employer requested information/documentation well in advance of deadlines through the Beaver Recruiting system or directly to the employer.
• RESEARCH, RESEARCH, RESEARCH - Use the company literature available in the Career Resource Library and company web sites and attend organizational information presentations.
• Make sure the outgoing message on your telephone answering machine is appropriate for employers.

Day of Interview

• Dress and present yourself professionally.
• Arrive 5-10 minutes early for your interview to check in at the information desk and settle in.
• Bring extra copies of your resume and unofficial transcript to your interview.
• Ask your interviewer(s) for a business card at the end of your interview.

After the Interview

• Write a thank you letter to the interviewer(s) within 2 days.
• Do NOT use the Beaver Recruiting Program as your only means of job searching. Diversify your job search strategy to include the use of job postings from the Web or job binders in Career Services; acquaintances who may be familiar with your career or industry of choice; job fairs; newspaper classified advertisements; and your own targeted letter campaigns, just to name a few strategies. Career Services can assist you in all of these efforts.
• To help us assess the success of OSU students and the Beaver Recruiting Program, please inform Career Services of ANY job offers you receive.

Good Luck!!!