Career Services

Oregon State University provides the Student Employment Manual as the sole reference for the conduct of student employment. This is an on-line policy and procedure document meant to support students and those who wish to employ students part time or temporarily while they are enrolled at OSU, and includes on-campus, off-campus, work-study, and internships. Please refer to this manual for guidance, direction, and resources to assist you.

Student Employment Philosophy
Oregon State University believes that students are students first, employees second. The main reason for being at OSU is the successful completion of an academic program. Student employment is meant to support that goal, through caring consideration of the amount of time spent working, the opportunity to learn skills while working, and provision of a safe work environment.
OSU encourages positive recognition of our outstanding on-campus student employees through participation in the Student Employee of the Year Program, and the National Student Employment Week event.

Jobs: On or Off Campus Employment

Employers

• Post a Job from an On-Campus Employer.
• Post a JobPost a Job from an Off-Campus Employer.

Students: Find A Job

• Find On-Campus and Off-Campus Jobs including work-study: log in to the Beaver Recruiting site:

• Additional Off-Campus Job Search Resources.

You must be currently registered with Career Services to use this site. If you have not already registered, go to http://oregonstate.erecruiting.com/er/security/login.jsp and follow the instructions to create your own account.

To log in use your onid email address as the username, and the first 4 digits of your birth date as the password. For example, John Smith born August 18 would be username smithjo@onid.orst.edu, password 0818.

To create your own search:

1. Place your cursor on "Jobs & Internships" on the Menu Bar at the top.
2. From the drop down menu, click on “Job Search".
3. Click on the link to one of the “Advanced search” options…
4. Select Student Employment On Campus "Yes"
5. Select Save this search criteria as a "Saved Search"
6. Next screen, you may choose "Would you like to receive email notifications of a job match?" by selecting the "Yes" option, to be notified of any future posting that match your search criteria.
7. Select "Save" to view search results, and select any that you wish to explore by clicking on the job title.
8. The next time you want to search, you can go directly to your Saved Searches by clicking on “Job Search” from the Jobs & Internships drop down menu, then under “Your Saved Searches” you can click on the desired one, or wait to respond to any email notification of search matches.

OSU Student Employment Application
Not all OSU employers require this application form. If the employer specifies in the job description that they want this form, you can complete the OSU Student Employment Application for on-campus jobs in various formats:
• Microsoft Word for Windows
• PDF Version (requires Adobe Acrobat Reader to open)
OR ... come to Career Services, 8 Kerr Administration, and we will print one out for you. Once you have completed the form, print it and provide it to the employer. You can photocopy the original so you will have several copies available if needed.
It is helpful to have a resume to show your experience, skills and interest. If you need assistance creating or refining a resume, call 737-4085 to schedule a time to meet with a Career Counselor. Federal Work Study program information is available in the Financial Aid Office, 218 Kerr Administration Building, 737-2241, and on their web page..

For more information about:
• Work-study student employment, e-mail Financial Aid or phone (737-2241).
• On-campus student employment, e-mail Mike Mays or phone (737-0520).
• Off-campus student employment, e-mail Kathleen Lillis or phone (737-4085).
• Or please visit Career Services Monday through Friday, 8:00 am to 5:00 pm.

STUDENT APPRECIATION PROGRAMS

STUDENT EMPLOYEE OF THE YEAR AWARD

The Western Association of Student Employment Administrators (WASEA) conducts a selection process each year to recognize outstanding student employees in the Western region. This award seeks to recognize the contributions and achievements of students who work on campus while attending college. Students are evaluated based on reliability, quality of work, initiative, professionalism and the uniqueness of their contribution.

To qualify, a student nominee must have completed or will expect to complete, at least three (3) months full-time or six (6) months part-time employment during this academic year, June 1 to May 31. The student employee status applies only to undergraduates and graduate students who are employed on an hourly basis (not on an assistantship or appointment).

Please complete the nomination form for any student you wish to nominate, and return the form to Career Services, Student Employment, by 5:00 p.m. on the day of the deadline stated at the top of the form. Nominations received after this time will not be considered.

After Student Employment receives the completed nomination forms, a selection committee will determine the OSU winner by using the WASEA rating forms. After selecting a winner, the committee will submit the Institutional Selection Report and nomination form to the OSU WASEA State Liaison by the date specified for the current year for entry in the state and regional competitions. Click here to view a timeline of the current SEOTY process.

o Winner of the Oregon State University competition will receive a Certificate of Award and a $100.00 gift certificate to the OSU Bookstore.
o Winners of the state competition will receive a plaque and $50.00, and be eligible for the regional competition.
o The winner of the regional competition will receive a plaque and $100.00 and be eligible for the National Student Employee of the Year competition.
o The winner of the national competition will be named at the start of the National Student Employment week, the second full week of April. The winner receives a $1000.00 cash award which is presented at the national conference in the fall. NSEA pays all expenses for the student to attend this conference.

Recognize your outstanding student employees by participating in this year’s Student Employee of the Year program. For questions or assistance, contact Mike Mays (mike.mays@oregonstate.edu) Student Interview & Employment Coordinator at 737-0520.

Committee to Review Nominees for Student Employee of the Year

1. Purpose: The committee will review nominations provided by OSU employers to determine the OSU Student Employee of the Year, who will then represent OSU in the State competition, and possibly the regional and national competition.

2. Committee Composition: The committee will consist of 5 members, preferably one from each of the following entities:

A. ASOSU
B. OSU Human Resources
C. OSU Financial Aid
D. OSU Academic Department
E. OSU Academic Department

3. Process: The committee will meet in an agreed manner and time to review and discuss the nominations. The WASEA Rating Form will be used to evaluate each nominee. A committee member must recuse him/her self from the rating process for any student employed within their specific office. Upon a decision of the committee, the nomination form and rating sheet for the winner will be forwarded to the Student Employment Coordinator, who will then complete and forward the Institutional Nomination Form to WASEA for entry in the state level competition.

4. Eligibility: A student must meet all of the following to be considered for the award:

A. Must meet eligibility requirements and be employed by an OSU college/unit/department
B. Must have completed or expect to complete a minimum of either three(3) months full time employment or six (6) months part-time employment during this academic year.
C. A student employed on an academic appointment (Graduate Assistantship) or any other manner not paid through the Student Employment payroll process is not eligible for nomination.

5. Awards: The successful nominee selected by the committee as the Student Employee of the Year for OSU will receive a Certificate of Award, a $100.00 gift certificate to the OSU Bookstore, and will be entered in the state competition.

6. The names of all nominees will be made available to the Barometer for publication and acknowledgement of their outstanding service to OSU.

Past Winners of the OSU Student Employee of the Year Award

2005	Heather Bene’	OSU and State of Oregon Winner
2006	Alexander G. Polvi	OSU Winner
2007	Cait O'Brien	OSU Winner

NATIONAL STUDENT EMPLOYMENT WEEK

The National Student Employment Association (NSEA) has declared that the second complete week in April each year be set aside to recognize the value of student employees. Each year colleges and universities across the country recognize the importance of the student work experience during this time. Student employment offers students career-enhancing opportunities, the ability to develop skills relevant in any career, and better preparation for the job market upon graduation.

Of course, a primary motivation for most students is the need to help pay for their education. Many students are able to earn a significant portion of their college expenses, thus avoiding the debt burden so common with college graduates today.

Student employees are a vital resource to Oregon State University, providing the work force that supports a multitude of departmental functions. Each year, more than 4,500 new students participate in on-campus employment. The students employed at OSU work more than 1.2 million hours a year, and earn in excess of $9.8 million dollars. The significant contributions made by student employees go far beyond hours, dollars, and cents. Student employees compose much of the workforce that provides departmental and administrative support services. In addition, student employees contribute much of the creativity, energy and enthusiasm that make OSU successful. Students help us look at old conventions in fresh new ways and give new insight into recurring challenges.

This is your opportunity to recognize outstanding student employees in your department. Plan an event; give a gift of recognition or certificate of award to show your appreciation. A list of low cost and free ideas follows.

You may want to consider recognition for quality of work, initiative, reliability, professionalism, uniqueness of contribution, significant improvement in service to the university, imaginative or creative solutions to difficult department problems, active interest and participation in departmental affairs, or other evidence of sustained efficiency.

Thank you for your time and effort in recognizing your student employees. Please contact Mike Mays at 737-0520 if you have additional questions.

IDEAS! Recognition for Student Employees

Low Cost
* Treat Day - full-time staff bring in treats/lunch for student workers.

* Take pictures - post employee pictures and list what wonderful things they do for your department.

* Coupon Booklets - this is always a hit with students! Insert coupons for a free can of soda, one dozen home baked goodies, etc. Be creative in designing your own coupons.

* Buy low cost, blank certificates and make up silly awards for students: best telephone voice, best web-surfer, etc.

* Friendship Plants - take cuttings from a plant in the office and give to each student as a live “connection” to the office.

* Bright Ideas - spray paint a light bulb gold, screw into a jar of play-dough and make a label around the jar naming who is receiving the “Bright Idea” award.

* Good Egg Award - buy plastic Easter Eggs, fill with goodies and give out with “Good Egg” certificates. List what the student did to deserve this award.

No Cost

* Pat on the Back - Draw an outline of your hand on a piece of paper. Photocopy enough copies for all students in your office. On each hand write a note that tells the student why they deserve a “Pat on the Back”.

* Use this week as an opportunity to start an award recognition program. Look around the office or at home for a white elephant item. Name the item for the award (Employee of the Month/Week, Great Idea Award, Gotcha Award - catch someone in the act of doing something good) and then make the first presentation of it during Student Employment Week.

* Make a banner to hang for the whole week in your office.

* Decorate an office bulletin board or the office door for the week in recognition of your students.

Check out these web sites for freebies:

Awesome CyberCards: http://www.marlo.com/card.htm
Go Greetings: http://www.gogreet.com/index.html?/
Toon O Gram: http://www.toonogram.com/
Virtual Presents: http://www.virtualpresents.com/
Mail a Meal: http://www.mailameal.com/
Virtual Florist: http://www.virtualflorist.com/
The Cardmaster: http://www.cardmaster.com/
Volition’s Postcards: http://www.volition.com/bookshop/postcard.html

CURRENT SEOTY AWARD PROCESS TIMELINE

The timeline for the 2008 process is:

December 20, 2007 Notification email sent to Inform lists, through Beaver Recruiting to the on-campus employer contacts, to the Barometer Campus News office, and to OSU This Week.

February 15, 2008 Last day for nomination forms to be accepted for consideration (must be received in Career Services by 5:00pm)

February 18, 2008 Selection committee meets to begin review of nominees.

February 22, 2008 Selection committee provides the information on one nominee they have selected as OSU Student Employee of the Year to the Student Interview & Employment Coordinator

March 1, 2008 Student Interview & Employment Coordinator forwards the information naming the OSU winner to the WASEA state liaison for entry in the state and regional competitions.

March 3, 2008 Winner announced and presentation scheduled

March 2008 State and regional winners announced

April 13 - 19, 2008 National Student Employment Week. National winner is announced, presentation to be made at the fall National Conference

[Updated: Wednesday, February 6, 2008 14:40:03]