Cross Cutting Team Charge

Information Technology Governance
Oregon State University
June 2010

Context

Your team is one of four such groups established to provide counsel to the Information Technology Strategies Committee (ITSC) as part of Oregon State University’s information technology governance. The ITSC’s governance responsibility spans the entire university, is chaired by the Vice Provost for Information Systems, and guides the Provost Council on what investments and strategies best enable the University’s mission and meet the OSU Strategic Plan. Your role is to provide counsel to the ITSC related to specific systems – Administrative, Infrastructure, Instruction, or Research – and, in so doing, to coordinate your activities and recommendations with those of your three counterpart teams.

Charge

Within the next 12 months, you are asked to:

  1. Identify what you consider to be the major mission-critical information technology systems of Oregon State University, within your team’s area
  2. Identify key technology or user requirement trends that will impact IT systems capabilities over the next five years with attention to what is required to keep OSU competitive and to enable the mission.
  3. Evaluate the identified capabilities with attention to potential changes that would:
    • improve existing system efficiency and effectiveness,
    • improve user satisfaction and customer service, and
    • enable better cost management
  4. Provide counsel to the ITSC regarding various strategic choices, policies, principles, risks and investments for administrative/infrastructure/instructional/research IT systems including:
    • counsel regarding which systems should receive priority attention and investment
    • recommended changes to current investments and/or incremental investments in these technology capabilities along with any important policy considerations
    • risk assessment for various strategies – covering technical, process and organizational challenges associated with either change or status quo choices for the identified core IT capabilities.

Coordination and reporting

We will share regular reports of significant outcomes of your work (outcomes of meetings, milestones established and achieved, plans, proposed recommendations, etc.) with counterpart committees and, in our work, give appropriate consideration to similar reporting from those committees.

Future

The charge to this and other counterpart committees will be revisited in 12 months and may be revised, based on what is learned in the first year of operations under the new Oregon State University information technology governance model.