Safety/Working Conditions
This is a new section that must be completed for each PD. Some, all or none of the information may apply to a given position.
The purpose is to describe specific working conditions that are part of
the position’s normal functions. These may be mitigated through training and safe
work practices. For example: use of hazardous materials or equipment, high noise
levels, working on elevated surfaces, etc.
Some positions will need a more detailed analysis of physical and mental requirements
to assure compliance with governing regulations such as ADA or Return of
Injured Workers.
Signatures
When the employee starts working for OSU, or when a PD
is modified, it is important that the employee and their supervisor
sign and date a printed copy of the PD. The
employee’s signature serves only as an acknowledgment that the
employee has read the PD. It does not mean that the employee agrees or disagrees with the description, only that the employee knows the duties assigned to the position.
The supervisor, by signing the PD, certifies that it contains correct information and describes the
duties which management wants this position to do.
The signed, original PD is filed in the employee’s
department/unit personnel file.
Position Description Administration
How Often Should the PD Be Updated?
A PD should be reviewed annually with the employee (a good opportunity exists at the time of a performance
evaluation) and initialed to verify that it remains accurate and complete. In the current climate of frequent business and
organizational change, updates should take place every two to three years. Beyond three years, the accuracy of the PD
becomes questionable and may need a complete revision.
Completion of Position Description Forms
Need Online Assistance?
If you need help in accessing and using the “Online Position Description and Recruitment System," a step-by-step user guide ( Word format) is available. See also the Employment Services website for additional resources..
The “Online Position Description and Recruitment System” provides electronic access to create, reclassify or update a PD, and fill it if it is new or will soon be vacant.
Those within your unit or department responsible for inputting and updating PD information within this system must have an ONID account.
For the purposes of this training, we will focus on understanding the purpose of PDs and elements of a well-written PD, not on the online system.
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