Other Areas of Focus (cont.)

Supplemental Documentation

The organizational chart is required for all PDs. Additional documents may be required, depending on the type of action submitted. The screen below from the "Online PD/Recruitment System" indicates the types of documents that may be included.

Organizational Chart

It is required that the organization chart be included when submitting a PD. You may submit an existing organization chart if it is accurate, up-to-date and provides the required information. The chart should be sent in Microsoft Word or .pdf format. The organization chart must:

• Highlight or clearly designate the subject position.
• Identify at least two levels of supervision above the subject position.
• Identify all other positions directly reporting to the same supervisor.
• If this is a "leadwork" position, identify the positions for which this position provides leadwork.
• Identify all positions by classification title and position number.

Example (.pdf file)

Requisition Form

If you are filling a position, this section will need to be completed; however, it is not part of the PD format.

A PD exists for every position whether filled or vacant. Determining the correct classification, proper budgeting and effective recruitment requires an accurate PD. Revise the PD whenever duties/ responsibilities change significantly, or when other changes such as position number or geographic location occur.