• OSU Hiring Philosophy and Principles (.pdf file)
• OAAEO Advertising & Recruiting Resources
• Employment Category Definitions
• Search Excellence: Recruitment and Selection Resources for Hiring Managers, Search Administrators, and Search Committee Members (.doc file)

Classified Employee

• Hiring Department Skill Code Sheet (.doc file)
  Must be uploaded to all "fill" actions when recruiting for clerical position.
• Limited Duration Agreement (.pdf file)
• New Classified Employee Checklist (.pdf file)
• Classified Sample Offer Letters
• New Employee (.doc file)
• Current Employee (.doc file)

Unclassified Employee

• Appointment into a Ranked Position when Candidate Does Not Possess Required Degree(s) (.pdf file)
• Academic Appointment Guidelines (.pdf file)
• Guidelines for Writing Academic Position Descriptions (.doc file)
• "Acting" and "Interim" Appointments: Purpose and Appointment Process
• Unclassified Sample Offer Letters
• New Employee
• Non-Tenure-Track Fixed-Term Faculty (.doc file)
• Tenure-Track Non-Administrative Faculty (.doc file)
• Administrative Faculty with Tenure Status and Home (.doc file)
• Current Employee
• Hired into an Administrative Position - Maintaining Tenure Status and Home (.doc file)
• Current Employee Hired into a Fixed-Term Appointment (.doc file)

Temporary Staff Employee

• Temporary Staff Position Title Definitions and Pay Ranges
• Important Information - Temporary Staff Appointments

Conditions for Hiring a Temporary Employee
Temporary staff appointments can be used for the purpose of meeting emergency, nonrecurring or short-term workload needs. Employment of a temporary worker, other than to replace a regular employee on leave, cannot exceed the equivalent of six calendar months (1,040 hours) in a twelve month period, beginning with the first day of employment.

Filling Temporary Positions
OSU temporary staff are hired through a non-competitive process by accessing the online recruitment and position description system.

Use of Temporary Agencies
When hiring temporary employees, the university is required to utilize the services of a Qualified Rehabilitation Facility (QRF) in accordance with the provisions of ORS 279-835 to 279-855 and applicable Administrative Rules. Please contact Employment Services for a list of agencies contracted to provide services for the university.

All temporary agency and non-agency hires are coordinated through the Office of Human Resources.

Academic Wage Employee

The purpose of an academic wage appointment is to complete a short-term, non-recurring, non-teaching work assignment, typically lasting 90 calendar days or less. It is appropriate to use this appointment method when:

• The workload is intermittent/sporadic, but ongoing.
• A person is being placed into an "acting" appointment (those positions filled on a temporary basis to replace a regular, unclassified employee on leave). An acting appointment is made using the academic wage appointment process, NOT the regular, unclassified appointment process. Acting appointments expected to last 6 months or longer require approval from the Office of Affirmative Action and Equal Opportunity.
• A current, regular status employee is provided an unclassified developmental opportunity (a temporary job assignment that allows an employee to gain new skills and experience relevant to his/her career goals).

Salary vs. Hourly Academic Wage Pay
An employee on an academic wage appointment may be appointed on an hourly basis, rather than a salary basis (forecast pay) when the hours per week cannot be predicted or will fluctuate, or if the type of work to be conducted dictates hourly employment.

Other Resources

• Developmental Opportunity Explanation and Agreement (.doc file)
• Diversity Hiring Initiative Implementation Guide
• Hiring Restrictions for Students Under the Age of 18 (.pdf file)
• Online Recruitment & PD System User Guide (.doc file)
• Online Recruitment & PD System Tutorial
• Managing Applications Tutorial

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