Office of Human Resources

Appointment Type

• Classified Employee
• Unclassified Employee
• Temporary Staff Employee
• Academic Wage Employee
• Other Resources

General Information

• OSU Hiring Philosophy and Principles (.pdf file)
• Affirmative Action Recruitment and Hiring Resources, including
  • Advertising & Recruiting Resources
  • Affirmative Action Search Advocate Program
  • Search and Screen Strategies for Diversity and Inclusion
  • Waiver of Search - Policy/Procedure and FAQs

• Position Description - Samples
• Recruiting System User Guide (Instructions for Initiators, Reviewers, and Search Committee Members)
• Search Excellence: Recruitment and Selection Resources for Hiring Managers, Search Administrators, and Search Committee Members (.doc file)

Classified Employee

• Hiring Department Skill Code Sheet (.doc file)
  Must be uploaded to all "fill" actions when recruiting for clerical position.
• Limited Duration Agreement (.pdf file)
• New Classified Employee Checklist (.pdf file)
• OUS Class Specifications
• Classified Model Offer Letters
  • New Employee (.docx file)
  • Current Employee (.docx file)

Unclassified Employee

• Academic Appointment Guidelines (.pdf file)
• "Acting" and "Interim" Appointments: Purpose and Appointment Process
• Unclassified Model Offer Letters
  • New Employee
    • Non-Tenure-Track Fixed-Term Faculty (.docx file)
    • Tenure-Track Non-Administrative Faculty (.docx file)
    • Administrative Faculty with Tenure Status and Home (.docx file)
  • Current Employee
    • Hired into an Administrative Position - Maintaining Tenure Status and Home (.docx file)
    • Current Employee Hired into a Fixed-Term Appointment (.doc file)

Temporary Staff Employee

• Temporary Staff Position Title Definitions and Pay Ranges
• Important Information - Temporary Staff Appointments

Conditions for Hiring a Temporary Employee
Temporary staff appointments can be used for the purpose of meeting emergency, nonrecurring or short-term workload needs. Employment of a temporary worker, other than to replace a regular employee on leave, cannot exceed the equivalent of six calendar months (1,040 hours) in a twelve month period, beginning with the first day of employment.

Filling Temporary Positions
OSU temporary staff are hired through a non-competitive process by accessing the online recruitment and position description system.

Use of Temporary Agencies
When hiring temporary employees, the university is required to utilize the services of a Qualified Rehabilitation Facility (QRF) in accordance with the provisions of ORSⁱ 279-835 to 279-855 and applicable Administrative Rules. Please contact Employment Services for a list of agencies contracted to provide services for the university.

All temporary agency and non-agency hires are coordinated through the Office of Human Resources.

Academic Wage Employee

The purpose of an academic wage appointmentⁱ is to complete a short-term, non-recurring, non-teaching work assignment, typically lasting 90 calendar days or less. It is appropriate to use this appointment method when:

• The workload is intermittent/sporadic, but ongoing.
• A person is being placed into an "acting" appointment (those positions filled on a temporary basis to replace a regular, unclassified employee on leave). An acting appointment is made using the academic wage appointment process, NOT the regular, unclassified appointment process. 
• A current, regular status employee is provided an unclassified developmental opportunity (a temporary job assignment that allows an employee to gain new skills and experience relevant to his/her career goals).

Salary vs. Hourly Academic Wage Pay
An employee on an academic wage appointment may be appointed on an hourly basis, rather than a salary basis (forecast pay) when the hours per week cannot be predicted or will fluctuate, or if the type of work to be conducted dictates hourly employment.

Other Resources

• Hiring Restrictions for Students Under the Age of 18 (.pdf file)