How does the online applicant recruitment process work?
Applicants may complete a general employment profile and apply to specific positions at http://oregonstate.edu/jobs from any computer with Internet access. All applications will be screened by the hiring supervisor. Those applicants who are to be interviewed will be contacted by the hiring supervisor. Applicants may check the progress of their application to a position opening at any time by logging into their online account and viewing the status message under “Recent Positions Applied To.”
Where can I go to view job postings and apply for vacant positions?
You can view job postings and submit your employment profile on any computer with Internet access by going to http://oregonstate.edu/jobs. Public computers are available in The Valley Library on the Corvallis Campus. Local libraries and state employment offices also have computers available for use.
Who will see my application if I use the online employment site?
Your application is on a secured web server and will be available to the Office of Human Resources and the interviewer(s) for the specific job opening for which you applied. Oregon State University does not share its database with other organizations or individuals outside the institution.
Who is eligible for benefits at OSU?
Classified and unclassified academic and professional employees working at least half-time on appointments of 90 days or longer (or per term for 9-month appointments) are eligible for benefits.
When do I enroll? How do I get started once I'm employed?
You must enroll within 60 days of your hire date. Your department will request a benefit packet for you. This will include information about your group orientation session where you may ask questions and get assistance. If you have questions, please contact Employee Benefits for assistance.
Do I need to actively enroll for benefits?
There is no automatic coverage. You must complete enrollment to participate in the Public Employee Benefits Board (PEBB) health coverage programs. Even if you choose to opt out of health coverage, you must complete the appropriate enrollment. If declining the benefits package, you will not be eligible for any cash back that may be associated with the benefits package.
What is my agency number?
The Agency Number is 58030.
I just completed my enrollment. When can I start using the coverage? What information do I need to provide to the doctor's/dentist's office?
You can use the coverage as soon as it is effective. However, it does take some time for the information to be processed through PEBB's system and that of the insurance company. Therefore, you should give the doctor's/dentist's office your group number and subscriber number (this is the YVP# for Regence BlueCross BlueShield and P# for all other carriers), and they can bill the insurance company directly. If you use the coverage right away, your claims may be denied initially. If so, ask the provider to resubmit the claim. In most cases, they will go through the second time. If you continue to have problems, contact Employee Benefits. If you need prescription drugs soon after enrolling, you may have to pay for the prescription; then submit receipts and documentation for reimbursement.
What are my group numbers for medical/dental insurance? To find out what your group numbers are, please visit the Group Numbers page.
When will I receive my member cards and plan books?
Cards and books are sent to employees at their home addresses. It can take 6-8 weeks to receive that information. If you do not receive that information, please contact your insurance carrier directly.
How do I find out if my doctor is on a provider list?
You can access your insurance carrier's provider list by visiting the
website.
How do I change my Primary Care Physician? Call the insurance carrier directly.
Who do I contact if I have specific questions regarding what my medical and dental insurance covers?
If you need specific information regarding what your plan will cover for certain medical and dental services, you will need to contact the carriers directly.
What is the phone number for my insurance carrier?
To find out the phone number for your insurance carrier, please visit the Group Numbers page.
How can I verify that my enrollments were received and are correct? You can confirm your choices by checking your earnings statement. (Keep in mind that life insurance changes awaiting approval from Standard Insurance are not deducted until approvals are received by Employee Benefits.) If the plans listed are not correct, please send an email to Employee Benefits stating the problem, or send a copy of your Earnings Statement along with a note stating your area of concern to Employee Benefits. You may also confirm your benefit elections by going to
I just enrolled for benefits, and my first earnings statement shows double deduction on all my insurance plans. Why? Insurance benefits are paid a month in advance. Therefore, if your coverage is effective January 1, and your earnings statement with benefits deductions is received January 31, you will see deductions for January and February coverage.
I am a 9-month employee. What happens to my benefits over the summer?
If you are designated as an academic-year employee, your benefits are "triple deducted" in May to pay for June, August, and September coverage (June pay covers July benefits). Your employer contribution will continue to be paid for you over the summer for XXX insurances. Your portion of premium payments will be triple deducted also with the exception of Short Term Disability, Long Term Disability and the Flexible Spending Accounts. If you receive cash back you will receive triple cash back. In order to qualify for summer coverage, you must be in an eligible position in the spring and expected to return to an eligible position in the fall.
When can I make changes in my benefits plans? You can make changes in benefit plans during the open enrollment period. The open enrollment period is usually in the fall, with changes being effective January 1 of the next year (with the exception of life insurance increases, which are effective the first of the month following approval by Standard Insurance Company.)
You can also make changes if you experience a "Qualified Family Status Change." Those status changes include (but are not limited to): birth of a baby, adoption, marriage, divorce, death of a dependent, and/or spouse gaining or losing employment. Additional information is provided in your benefits packet. You may download the update forms through the following links:
and
In most cases, forms must be completed within 60 days of the status change if you wish to make changes. Keep in mind, however, that coverage will usually be effective the first of the month following the date of event and the date the forms are submitted to Employee Benefits, so you will want to consider the timining regarding when you want the coverage to go into effect.
Changes in
can be made at any time.
Can I cancel coverage? Employee dental and basic life are required as part of the benefits package. Employees with other medical coverage may opt out of health insurance. New employees may decline the entire benefits package, but by doing so, are also forfeiting the contribution and any cash back they may have received. Long Term Care (LTC) is one of the few deductions that can be cancelled at any time. Employees wanting to cancel the LTC plan must submit their request in writing to Employee Benefits. Requests should include: employee name, SSN, signature, date of signature, and plan to be cancelled. Cancellation is effective the first of the month following the date the form is submitted to Employee Benefits.
Who do I contact to request forms, brochures and directories?
To request form, brochures or directories, please visit the PEBB web site.
How do I enroll a domestic partner in coverage, and how does that impact my benefit deductions?
You can request an Affidavit of Domestic Partnership form for domestic partner coverage by emailing Employee Benefits or downloading the
form directly. A Domestic Partner (and family) can be listed when you enroll as a new hire, or if they recently became eligible (within 31 days), as long as they meet the criteria defined in the Affidavit. The rates for adding domestic partners are the same as noted for a spouse in the benefits information. Keep in mind, however, that there is an additional cost called the "imputed value" that will be reflected in your taxes. The imputed value is added to your earnings, taxed, and taken back out. The "value" of the benefit is considered taxable and may increase your taxes -- sometimes significantly. We cannot provide you with information regarding the effect on your taxable income; you will need to consult a tax advisor.
I am terminating employment/working reduced hours/going on leave without pay. When will my coverage end? Classified employees must be paid for at least 80 hours per month to maintain benefits eligibility. Academic/professional employees must receive at least 50% of full-time pay in order to maintain benefits eligibility. For any month in which you fall below the eligibility requirements, coverage will end at the end of that month. If you meet the 80-hour/50% pay requirement in the month in which you terminate or go on leave, you will be covered through the end of the following month. It is always a good idea to notify Employee Benefits of any changes in your employment status that might affect your benefits. We receive notification from a variety of sources, but it sometimes arrives in our office after the benefits have already been taken. Overpayments can usually be avoided if we receive timely notification.
How do I continue coverage if I lose benefit eligibility? The insurance continuation process is handled by a company called BenefitHelp Solutions. When Employee Benefits is notified that an employee is losing benefits eligibility, we notify BenefitHelp Solutions. They then send information regarding the self-pay process and the rates to your home address. For questions regarding the COBRA continuation process, contact Employee Benefits.
If my dependents lose eligibility, can they continue coverage under the COBRA program? A dependent losing eligibility does have the right to self-pay coverage under the COBRA program. Contact Employee Benefits to request a form to delete the dependent from active coverage. When the form is returned to our office, we will notify BenefitHelp Solutions of the status change, and they will provide self-pay information to the dependent losing eligibility.
Once I start employment, when will my PERS retirement benefits become activated?
Classified and unclassified employees expected to work 600 hours or more in a calendar year are eligible to participate in the
after completing six consecutive months of service.
Unclassified employees are eligible to choose between PERS or the
and will receive information about their retirement options from Employee Benefits. Classified employees will be automatically enrolled in PERS when they are eligible.
How do I withdraw my retirement funds if I am terminating employment?
If you are a PERS member terminating employment, and you wish to withdraw your funds, you must request a form directly from
by calling them at 1-888-320-7377. The termination paperwork processed by your department will automatically generate the PERS Notice of Separation. Both pieces must be received by PERS before your refund can be processed.
For members of the
contact your carrier directly.
Where can I find more information about the benefits plans offered by PEBB? You can visit the Public Employees Benefit Board
website.
Are there any counseling services available to employees and their families?
Yes; OSU recognizes that employees may face personal problems that are difficult to solve without outside help. To help employees and their families deal with difficult personal problems, OSU has established an EAP (Employee Assistance Program). The EAP is designed to provide short term effective professional help in solving problems or finding someone who can help.
The EAP is a free confidential service that is provided to OSU faculty and staff who work half-time or more. Dependents are also eligible for the service and are encouraged to use it. You may live anywhere in the State of Oregon and still be eligible.
Eligible employees and dependents may use the cost free referral/counseling services of the EAP for up to three visits per year per family.
More information is available from the EAP provider, Cascade Centers, Inc. at 1-800-433-2320 or at the
website.
To begin the process, select a user name and password that you can easily remember or access. You will need this information each time you visit the site to apply for vacant positions or to check the status of positions you have applied for.
How long does is take to complete the online application process?
The time it takes depends on several factors including the amount of work experience and education you have to enter, how fast you can type, etc. You should allow 20-30 minutes for the total process. However, you can speed up the process by collecting important information about previous work experience, education, certifications, etc. before you start creating your application. The information on your application form will be used to evaluate your qualifications for the job opening for which you applied. Review your application thoroughly before submitting it in order to ensure the information is accurate and that it contains all the information requested.
What information will I be asked to provide?
You will be asked to provide general information; including your name, phone number, mailing address, and email address. You may also be asked to submit information regarding your education and employment history.
What application materials will I need before I apply?
In addition to completing the online employment profile, you may be asked to electronically attach additional material; such as: a cover letter, vita, resume, or responses to specific position-related essay questions. You may also be asked to provide the names, phone numbers and addresses of professional references. Supporting documents may be submitted with your application in electronic formats (doc, rtf, PDF, and txt). Attached files should not be larger than 1.5 MB. If possible, it is best to convert large documents into PDF files before uploading. In some very specific circumstances, you may be requested to send additional materials directly to the hiring department. Please review the requested application materials noted on each job posting to ensure that your application is complete.
Can I copy information from another electronic document to complete my online application?
Yes. You may copy from one document and paste into your online application.
What if I don’t have my document attachments in an electronic format? How do I proceed?
We understand that you may not have all of your documents available in an electronic format at the time you apply. If you would like to attach the required/optional documentation at a later time, select “ATTACH ADDITIONAL DOCUMENTS LATER”. You WILL NOT BE considered for this position until you have attached all required documents. You may return to this site later and click the "Complete" link under your current status to complete attaching documents for this position. If a department will accept hard copies of any documents, it will be noted in the special instructions section.
Is there a different application process for staff positions and faculty positions?
There are two different employment profile formats. If you are applying for a classified staff position, or have been offered a temporary staff position through a non-competitive recruitment process, you will be asked to complete the “Employment Profile with Education/Employment History”. If you are applying for a faculty position, or have been offered an academic wage position through a non-competitive recruitment process, you will be asked to complete an “Employment Profile” and attach your required documents, such as a resume, vita or cover letter. This latter format is commonly referred to as a “short” profile. The system will redirect you if you mistakenly submit the wrong employment profile to a posting.
Can I apply directly to a hiring department?
No. The online system is the centralized intake site for all applications. Only job applicants who have completed an online employment profile, electronically attached the requested supplemental material, and formally applied for the opening, will be considered.
Do I need to create a completely new employment profile for each job posting I want to apply to?
No. Once you have created your employment profile, it will remain on file in the system; available for you to access at any time using your user name and password. You can submit your profile for any of the posted open positions and edit your profile as needed to demonstrate your qualifications for each specific posting.
Can I re-submit a profile for a job posting if I forgot to include information, or if I need to change my personal information; i.e., email address or phone number?
No. You will not be able to make any changes to your employment profile once it has been submitted to a posting, and the system will not accept more than one application from the same user for any job posting. If you need to change your contact information in order for hiring authorities to contact you, contact the Office of Human Resources at 541-737-0549 or human.resources@oregonstate.edu for assistance.
Can I save my Employment Profile before I finish completing it?
If you must exit the system before you are finished completing your employment profile, continue through the application, completing just the required fields (those denoted with an asterisk). Then click on the “SAVE AND STAY ON THIS PAGE” button to save your Employment Profile and then click “EXIT THIS ACTION” and confirm. When you logon to the system the next time, select “Manage Profiles” from the left menu to complete the remaining fields before submitting your profile to a posting.
If you close the screen, close your Internet browser, or lose your Internet connection before clicking ”SAVE AND STAY ON THIS PAGE”, your profile will not be saved and you will need to start over.
Your online session will time out after 60 minutes of inactivity. To be active, you must be communicating with the web server (clicking button, tabs, etc.). Typing on a page is not a communication activity with the web server. If your session times out, your information will be lost if you have not previously saved it.
What if I want to submit a resume along with my employment profile?
All faculty and appointed academic wage positions require you to attach a resume or vita. You may only submit a resume for a classified staff position if the job posting indicates that it is a required or optional document.
Can I withdraw my application after I have applied for a specific job posting?
Yes. You may withdraw your application up to the closing date of a job posting. However, you will not be able to reapply for that position once you withdraw your application.
Can I apply for more than one job at a time?
Yes. Once you have completed your employment profile, you may apply to any open positions. Logging back on to the online employment site will allow you to access your application and update and/or submit it for other job openings.
How long is my application valid?
If you do not apply for any open positions for one full year, you will have to re-enter your employment profile information before you can apply again.
How do I print my application?
Before submitting your application, you will have the option to view it. Your application opens in a new browser window. Using the tool bar at the top of your computer screen, click on File/Print and follow the prompts on the screen to print your application.
How can I check the status of my application?
Using the online employment site, you can login using your user name and password. Looking at the left side menu bar, click on “Positions for Which I Have Applied”. You will see one of two status notes next to each position for which you applied:
In Process – position is still open and based on your skills/qualifications, you may or may not be contacted for an interview.
Position Filled – you are not being hired for the position.
Do I need to apply online if I am only interested in being employed in temporary positions?
Yes. Applicants must apply online for temporary positions. Temporary positions are listed on the online employment site.
What is a classified position? A classified position is one that typically performs technical and office support duties. Classified positions are covered by a collective bargaining agreement at OSU.
What is an unclassified position?
An unclassified position is one that typically performs teaching, research, public service, or shares a community interest with such positions in a service and support capacity. These positions typically include teaching, research, and professional (non-teaching) faculty.
I can’t remember my username or password. What do I do?
If you forget your username or password, send an email to the Office of Human Resources. Provide us with your full name, mailing address, and birth month and day (Example: October 21 would be 1021). This information will assist us in locating your records within our database. The OSU Office of Human Resources does not have access to your password, only your username. You will receive an email confirmation once your password has been reset by a member of the OHR staff.
I am having a problem using the Back button to get to a prior page. It keeps returning me to the same page. What do I do? DO NOT USE YOUR BROWSER’S “BACK”, “FORWARD” OR “REFRESH” buttons to navigate the online employment site. This may cause unexpected results, including loss of data or being logged out of the system. Use only the navigational buttons with the site.
What does it mean if I receive an error message that I have not met the minimum qualifications or eligibility requirements for a position?
If information you submit indicates that you have not met the minimum qualifications of the position you are applying for, you will receive a message encouraging you to apply for positions more consistent with your qualifications. You will also receive a message if you attempt to apply for an “internal” recruitment position and you are not a current employee eligible to apply for the position.
I am having a technical problem with my computer that is stopping me from completing the Employment Profile or applying for a job. What can I do?
This site is best viewed in Internet Explorer 5.5 and above and requires Adobe Acrobat Reader to view uploaded documents. To download Internet Explorer,
For Adobe Reader,
If you have questions, please contact the Office of Human Resources at 541-737-0549.
I get a blank screen. What can I do?
Under your browser internet options, you need to have cookies and java script “enabled”. If you have questions, please contact the Office of Human Resources at 541-737-0549.
How will I know about orientation programs? What is provided at OSU?
Your new employee packet will contain information about online orientation resources, benefit orientation meetings and campus tour information.
Benefits and Safety Orientation: The benefits orientation is offered once a month by Employee Benefits and no reservation is necessary. You may view the scheduled meetings online.
InsideOSU - Provides information to assist new employees learn about OSU resources and the community.
Campus tours: Held throughout the day through the Campus Visitor Center. Call 737-2626 to find out when the next tour is scheduled.
I had to miss my employee benefits orientation. Where do I go for assistance with benefit forms? You may contact Employee Benefits at any time (Phone: 541-737-3103; Campus Address: 204 Kerr Administration Bldg.) for one-on-one assistance with your benefit forms. You will want to have your paperwork completed immediately after hire so that coverages can be activated in a timely manner.
I discovered I am not in the employee database system. What do I need to do?
You should contact your department's personnel contact, who is responsible for submitting and tracking your new hire paperwork. This enables you to be entered by Human Resources into the employee database.
Why does OSU require a social security card on an the employee's first day of employment? OSU requires that you present an original, signed social security card at the time you complete the payroll registration process. Your department personnel/payroll representative can only accept an original, signed card provided to you by the Social Security Administration. For more information, click here(.pdf file).
Is there one website or handbook that has all the info I need as a new employee?
If you are an unclassified employee, the Faculty Handbook provides useful information about various topics related to your employment at the University. Classified employee have a similar handbook called the Ebook.
There is additional information for the faculty and staff at the Faculty & Staff home page, and your college or department may have put together some informatin that is helpful to new website is designed to bring together information as one-stop shop for new employees.
I am not sure about emergency exit procedures in case of fire, etc. How do I find out about procedures in my building?
General emergency procedures can be accessed through the
Department of Public Safety and Oregon State Police website.
You also received an Acknowledgement of Safety Rules(.pdf file) in your new hiring packet. This should be reviewed with your supervisor. You will also want to discuss specific emergency response procedures in your building and unit.
Is there one source for news and events at OSU?
An organization of this size does its best to advertise and provide news and events coverage through web submissions. Please visit the Featured Events web page for current news and events at OSU. The Univsersity also provides information through OSU Today and OSU This Week publications about university events, activities, and items of interest.
Where can I view all the benefits available to me as an OSU employee?
Please visit the Employee Benefits website which includes most of the information you need regarding your employee benefits. The website includes contact information should you wish to ask further questions about the benefits featured.
What's the best way to get involved in the OSU community?
There are many groups and organizations who would love to have you join them. Their specific websites provide information that informs you how to join and other information. You may also check with coworkers and faculty in your department regarding committees or organizations in which your department or college may be affiliated.
Corvallis community groups are featured on the Corvallis, Oregon Clubs and communities website.
What about pay raises, discipline procedures, promotion, etc.?
If you are a classified employee, visit with your supervisor or department human resources representative to review a copy of the
For academic and professional employees, review the Faculty Handbook or you may contact Academic Affairs or the Office of Human Resources.
I am not familiar with the computer programs used at OSU. Is training available?
Yes. Banner training is available through Information Services. Other computer training is available and can be researched by visiting OSU Professional Development.
Who must report on-the-job injuries and illnesses?
ALL regular employees, students, student workers, visitors, volunteers, temporary employees (both faculty and staff; academic and classified).
Who can file a workers' compensation claim?
Primarily only student workers, temporary and permanent employees (both faculty and staff; academic and classified) employed by OSU and paid from Oregon University System (formerly OSSHE) payroll. However, there are exceptions. For more information contact Employee Benefits.
What do I do if I get hurt on the job? The first thing to do is report the injury or accident immediately. Tell your supervisor about the injury and how it happened. Your supervisor is then required to complete the OSU Report of Accident.
When do I file a workers' compensation claim?
ONLY when you seek medical treatment. If you do not see a doctor, you do not file a claim. However, you are still required to report the injury/illness to your supervisor immediately!
The administrative office in your department or college should have a supply of the claim form titled
You complete the worker portion, your supervisor or other assigned person in the department completes the employer portion. The completed 801 claim form should be sent to Employee Benefits 204 Kerr Administration Building, OSU Campus within 48 hours of an injury or notification of an injury/illness. When necessary, the completed forms can be faxed to 737-7771; originals should still be sent to Employee Benefits. OSU must send the 801 claim form to the
within five (5) days from the date of injury or knowledge of the supervisor's claim.
What if I need medical treatment?
If you need medical treatment, tell your doctor on your first visit that your injury happened on the job or that you believe your illness is work-related. The doctor must tell you if there are any limits to the amount of medical services he or she can provide.
How will I know if my claim has been accepted or denied? SAIF will evaluate your claim and decide to accept or deny it. This decision must be made within 90 days. In some cases it may take up to 90 days to gather the medical or employment information needed to make a decision. If your claim is denied, you will be given a specific amount of time to appeal the decision.
Can I be charged for medical treatment? You can be charged for medical costs if:
Treatment of conditions is not related to an accepted injury or illness.
Treatment has not been prescribed by your attending physician. This would include, but not be limited to, treatment of non attending physicians that continues after SAIF has notified you to change.
Palliative care, which is not covered by Workers' Compensation law and not approved by SAIF. This includes most treatments after you are medically stationary.
Treatment not covered by an MCO contract.
What are the medical benefits?
If your claim is accepted, your medical providers will be reimbursed for treatment related to your accepted condition. In Oregon, the amount of the payment is determined by the Oregon Workers' Compensation Fee Schedule available online at
If your claim is denied, all benefits will stop. You are not eligible for benefit payments while your claim is in a denied status.
What is temporary partial disability?
As you recover from your condition, your doctor may release you to resume some work. At the time you return to transitional work, if you are not earning your pre-injury average weekly wage, you are eligible for temporary disability benefits. These benefits continue while you are recovering and have not been released to return to your regular work while you are not earning your full wage.
What is temporary total disability (TTD)?
When an attending physician or authorized nurse practitioner authorizes you to remain totally off work during your recovery, the benefits you receive are called temporary total disability. If authorized, time loss benefits are paid during the time the claim is deferred and then continue if the claim is accepted. If the claim is denied, the benefits are stopped as of the date of the denial.
The amount you receive is determined by your average weekly wage. There are minimum and maximum biweekly benefits.
What is permanent partial disability?
When you are determined to be medically stationary, your claim is ready for closure. An examination is done to determine whether you have a loss of use or function as a result of your injury. This loss of function is determined as a percentage of whole body impairment for benefit calculations.
What is permanent total disability (PTD)?
If you are unable to return to any form of gainful and suitable employment held in the past, you may qualify for PTD benefits. These benefits are based on your average weekly wage at the time of the injury but are paid monthly instead of biweekly. Generally, they are for significant and serious injuries, such as paraplegia, quadriplegia, or traumatic brain injuries.
What happens when a worker is fatally injured on the job?
When a worker is fatally injured on the job and leaves behind a spouse, dependent child, or other qualified beneficiary they will receive benefits if the claim is accepted. These benefits also will include a burial allowance.
What are the time loss benefits for a temporary total disability?
If your doctor tells you to stop working, but thinks you will recover and return to work, you have a Temporary Total Disability and are eligible for "time-loss" benefits.
You are eligible for time-loss benefits after the first three calendar days you cannot work, beginning with the first day you lose time from work because of the injury or illness. If you are unable to work for fourteen (14) straight days or are admitted as an inpatient to a hospital during your first time-loss period, time-loss benefits are paid back to the first day you missed work.
Who do I contact if I have further questions? Contact the Benefits Coordinator in Employee Benefits.
