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Frequently Asked Questions
Applying for a Position Opening
Benefits
- 01. Who is eligible for benefits at OSU?
- 02. When do I enroll? How do I get started once I'm employed?
- 03. Do I need to actively enroll for benefits?
- 04. What is my agency number?
- 05. I just completed my enrollment. When can I start using the coverage? What information do I need to provide to the doctor's/dentist's office?
- 06. What are my group numbers for medical/dental insurance?
- 07. When will I receive my member cards and plan books?
- 08. How do I find out if my doctor is on a provider list?
- 09. How do I change my Primary Care Physician?
- 10. Who do I contact if I have specific questions regarding what my medical and dental insurance covers?
- 11. What is the phone number for my insurance carrier?
- 12. How can I verify that my enrollments were received and are correct?
- 13. I just enrolled for benefits, and my first earnings statement shows double deduction on all my insurance plans. Why?
- 14. I am a 9-month employee. What happens to my benefits over the summer?
- 15. When can I make changes in my benefits plans?
- 17. Who do I contact to request forms, brochures and directories?
- 18. How do I enroll a domestic partner in coverage, and how does that impact my benefit deductions?
- 19. I am terminating employment/working reduced hours/going on leave without pay. When will my coverage end?
- 19. What happens to my benefits while I am on unpaid family and medical leave?
- 20. How do I continue coverage if I lose benefit eligibility?
- 21. If my dependents lose eligibility, can they continue coverage under the COBRA program?
- 22. Once I start employment, when will my PERS retirement benefits become activated?
- 23. How do I withdraw my retirement funds if I am terminating employment?
- 24. Where can I find more information about the benefits plans offered by PEBB?
- 25. Are there any counseling services available to employees and their families?
- 26. I don't understand my earnings statement and benefit deductions. Can this be explained.
- Can I cancel coverage?
- I had to miss my employee benefits orientation. Where do I go for assistance with benefit forms?
- Where can I view all the benefits available to me as an OSU employee?
Classified Employee Layoff Process
Creating an Employment Profile
- Where do I begin?
- Can I apply directly to a hiring department?
- Can I apply for more than one job at a time?
- Can I copy information from another electronic document to complete my online application?
- Can I re-submit a profile for a job posting if I forgot to include information, or if I need to change my personal information; i.e., email address or phone number?
- Can I save my Employment Profile before I finish completing it?
- Can I withdraw my application after I have applied for a specific job posting?
- Do I need to apply online if I am only interested in being employed in temporary positions?
- Do I need to create a completely new employment profile for each job posting I want to apply to?
- How can I check the status of my application?
- How do I print my application?
- How long does is take to complete the online application process?
- How long is my application valid?
- Is there a different application process for staff positions and faculty positions?
- What application materials will I need before I apply?
- What if I don’t have my document attachments in an electronic format? How do I proceed?
- What if I want to submit a resume along with my employment profile?
- What information will I be asked to provide?
Criminal History Check
- Are OSU employees, volunteers, interns, student workers, etc. required to self-report convictions?
- Can I start my new position before the Criminal History Check results have been reported?
- Do existing OSU employees ever need a Criminal History Check?
- Do interns need a Criminal History Check?
- Do student employees need Criminal History Checks?
- Does a Criminal History Check require fingerprints?
- How do I know if a position requires a Criminal History Check?
- How is the Criminal History Check process initiated?
- How long does the Criminal History Check process take?
- If I have a criminal record, does that automatically disqualify me from applying to the position?
- Is every OSU applicant required to complete a Criminal History Check?
- Where are Criminal History Check Notice and Release Authorization Forms to be sent?
- Who receives Criminal History Check results?
- Why am I required to attach official photo ID?
Employment Profile Technical Support
- I am having a problem using the Back button to get to a prior page. It keeps returning me to the same page. What do I do?
- I am having a technical problem with my computer that is stopping me from completing the Employment Profile or applying for a job. What can I do?
- I can’t remember my username or password. What do I do?
- I get a blank screen. What can I do?
- What does it mean if I receive an error message that I have not met the minimum qualifications or eligibility requirements for a position?
Family Medical Leave
- 01. What is the Family and Medical Leave Act?
- 02. Does Oregon have a family and medical leave law?
- 03. Who should I contact if I need time off for myself or a family member?
- 04. How do I know if I am eligible for family and medical leave?
- 05. What family and medical leave reasons qualify?
- 06. How do I know if I have a serious health condition or a family member has a serious health condition?
- 07. What is the definition of a family member?
- 08. What is the definition of a son/daughter?
- 09. How does the law define a parent?
- 10. If I have an injury that qualifies under Workers' Compensation, does it qualify for FMLA and OFLA?
- 11. How much time am I eligible to take for a family and medical leave reason?
- 12. If my spouse also works at OSU, can we both take 12 weeks to care for a new child?
- 13. Since leave that qualifies as both FMLA and OFLA runs concurrently, does OFLA ever allow me to take more time off than FMLA does or to take time off for reasons that do not qualify under FMLA?
- 14. What are some examples of time off that qualify under OFLA, but not FMLA?
- 15. Can I take intermittent or reduced hour leave for a serious health condition?
- 16. Can I take intermittent or reduced hour leave to care for a new child?
- 17. Will I receive pay while I am on FMLA and OFLA leave?
- 18. Can I use all of my accrued paid leave before my time off is designated as family and medical leave?
- 19. What happens to my benefits while I am on unpaid family and medical leave?
- 20. Do I accrue seniority while I am on family and medical leave?
- 21. How do I request family and medical leave?
- 22. Do I have to specifically request family and medical leave to receive job protection for my time off?
- 23. Who is responsible for designating the leave as family and medical leave qualifying?
- 24. Do I have to provide a medical certification for my or my family member's serious health condition?
- 25. Is the information included in my medical certification confidential?
- 26. Can I return to my job when my leave ends?
- 27. What if I am hired only for a specific project or a limited duration and that project or job ends while I am on family and medical leave? Am I eligible for reinstatement when my leave ends?
- 28. If I have a condition that qualifies under family and medical leave and Workers' Compensation (WC), how does this affect my reinstatement rights?
Full Tenure Relinquishment Program
- How do I sign up to participate?
- How does the Program work?
- How long may I participate in the Program?
- How will my work assignments be determined?
- How will my work schedule be determined?
- If approved, when would my academic wage appointment become effective?
- What is my eligibility for benefits contributions, retirement contributions and leave accruals if I participate in the Program?
- What will I be paid if I participate in the Full Tenure Relinquishment Program?
- Who is eligible to apply for the Full Tenure Relinquishment Program?
Mandatory Reporting of Child Abuse
- 01. Who is a mandatory reporter?
- 02. Who is not a mandatory reporter?
- 03. Is there a “research exemption” under this law?
- 04. Who is a “child” under the law? Are OSU students included in the definition of a “child” for the purpose of complying with mandatory reporting requirements?
- 05. What is “abuse” under the mandatory reporting law?
- 06. What about various forms of discipline, such as spanking?
- 07. Who do I contact if I suspect or learn of child abuse?
- 08. What information do I need to report?
- 09. Do I have to prove that abuse occurred?
- 10. What if I learn of abuse from a long time ago?
- 11. As a mandatory reporter, do my reporting obligations under the law end when I am not working or I am not “on-the-job”?
- 12. Will my report be confidential?
- 13. Can I be sued if I report?
- 14. What if I don’t report?
New Employee
- How will I know about orientation programs? What is provided at OSU?
- I am not familiar with the computer programs used at OSU. Is training available?
- I am not sure about emergency exit procedures in case of fire, etc. How do I find out about procedures in my building?
- I discovered I am not in the employee database system. What do I need to do?
- I had to miss my employee benefits orientation. Where do I go for assistance with benefit forms?
- I would like to know about OSU policies and procedures in general. How do I find out?
- Is there one source for news and events at OSU?
- Is there one website or handbook that has all the info I need as a new employee?
- What about pay raises, discipline procedures, promotion, etc.? What are my rights and who are my contacts?
- What services are available to me to help get my work done?
- What's the best way to get involved in the OSU community?
- Where can I view all the benefits available to me as an OSU employee?
- Why does OSU need my social security number?
Partial Tenure Relinquishment
- 01. Who is eligible to apply for the Partial Tenure Relinquishment Program?
- 02. How does the Program work?
- 03. If approved, when would my partial tenure relinquishment be effective?
- 04. Can I reverse my decision after my partial tenure relinquishment becomes effective?
- 05. When does the salary increase become effective?
- 06. Does relinquishment of 0.25 FTE indefinite tenure impact my benefits eligibility and leave accruals?
- 07. Will my work assignments change, and can I supplement my FTE?
- 08. What is the difference between my “employment FTE” and “indefinite tenure FTE”?
- 09. How long will this Program be available?
- 10. How do I sign up to participate?
Tutorial
Workers' Compensation
- 10. If I have an injury that qualifies under Workers' Compensation, does it qualify for FMLA and OFLA?
- Can I be charged for medical treatment?
- How will I know if my claim has been accepted or denied?
- What are the medical benefits?
- What are the time loss benefits for a temporary total disability?
- What do I do if I get hurt on the job?
- What happens when a worker is fatally injured on the job?
- What if I am unable to return to my regular work due to my work injury?
- What if I need medical treatment?
- When do I file a workers' compensation claim?
- Who can file a workers' compensation claim?
- Who do I contact if I have further questions?
- Who must report on-the-job injuries and illnesses?