Admissions and Retention Standards Set by Departments and/or Colleges

The university has admission and retention standards that apply to all undergraduates. The following policy pertains to any additional admission and retention standards proposed by colleges and departments.

Proposals for the addition of admission/retention standards to existing major or college requirements require a Category II Proposal. Admission/retention standards that are part of a proposal for a new instructional program are included in the Category I Proposal for the new program.

The use of admission/retention standards are most appropriate when based upon demonstrated curricular need. Ideally, lack of resources for a program should be addressed through regular budgetary procedures. However if admission/retention standards must be used to control the size of a program, only changes to admission standards will be approved. Any retention standards beyond those for the entire university must be justified based solely upon demonstrated academic and curricular necessity.

Category II proposals to change admissions or retentions standards should be clearly justified through specific reference to the following criteria for evaluating curricular or academic necessity:

The Curriculum Council approves the requirement that students complete a course in the major with a passing grade of C or better. If a grade of greater than C is required, approval would be based upon the above criteria.

Any proposed admission/retention standards must discuss mechanisms designed to alert and assist students who are having difficulty or who need to change to another major.

Courses taken at a community college or other four year institution must be treated the same as equivalent courses at OSU. It is not the policy of the university to discriminate against students who transfer equivalent courses to OSU.

If proposed admission/retention standards deviate from procedures for the computation of GPAs and the policies on the use of repeated courses adopted by the Faculty Senate, the deviation must not work to the disadvantage of students.

The opportunities for students to petition for exceptions must be clearly stated.

Retention standards must allow for a period of probation during which students who do not meet criteria for retention but who come close may attempt to improve their performance to that level necessary for them to remain in the program.

Approved: January 1991

Revised: August 2012, APAA

Additional Information: Category II Proposals