Department Notebook Outline

Outline (Tabs)

1. *** Home Web Page (in color)

2. Department History/Description/Appraisal/Projection (i.e. where you are going)

3. Programs and Teaching Missions

4. Advising

5. Research

6. Service

7. Faculty

8. Students

9. Facilities

10. Other

Appendices

1. Public Documents: newsletters, advertisements, anything you wish to showcase, etc.
2. Internal Documents: student information pamphlets, sample weekly newsletter, department bylaws, anything you wish to showcase, etc.
3. *** Summaries of student evaluations
4. *** Budget sheets
5. Faculty CVs

Section Inserts

1. 1. *** Web home page
2. 1. What are the missions and goals of the department? Describe how these contribute to the mission/goals/values of the university. These are on the web at http://osu.orst.edu/mission/. (Notice that you are not asked for a formal mission statement. Include it if you have one; otherwise informally describe the mission of your unit.) [ - 1 page]
   2. Give a brief history of your department over the past 10 or 15 years. Describe the present situation of the department. What are you most proud of ? [2 – 3 pages]
   3. Give an appraisal and analysis of the department’s strengths and challenges. [3 –5 pages]
   4. What are the strategies, plans, and projections for the immediate future (for example the next 3 years)? Include copies of documents similar to a long-range or strategic plan. (A suggested proportion for these last few questions is History 10%, Description 15%, Appraisal and Analysis 50%, and Strategies and Projections 25%.) [2 –3 pages]
   5. How is planning conducted within your department?
   6. Provide an organizational chart of your department. Describe the committee structure and responsibilities.
   7. If your department has an external advisory board, give the membership and their positions in the community. Include copies of board minutes or related information.
3. 1. What major(s) and minor(s), both undergraduate and graduate, and certificate, and licensure programs are offered by your department?
   2. What do you expect students to learn and experience in each of these academic programs? What assessment/evaluation tools do you use to ensure that these learning outcomes have been achieved, that is, how do know that these expectations have been met? Fill out the attached Education/Program Assessment table for each academic program.
   3. Describe your service teaching over the past five years, if applicable. What are your projections for service teaching in the future?
   4. *** What are your enrollment trends in your programs (both graduate and undergraduate) over the last five years?
   5. *** What are your graduation rates over the last five years (graduate and undergraduate)?
   6. *** What courses are offered in the Bac Core by your department?
4. 1. How is undergraduate and graduate student advising conducted in your department? Include, for the appendix, copies of student handbook(s) or URLs used in advising and informing students.
5. 1. Describe any undergraduate scholarship or research within your department.
   2. Briefly describe up to three examples of the institutional and public impact of faculty scholarship in your department. If this scholarship has resulted in a publication, CD, video, etc. (e.g., the "Poverty in Oregon" publication recently appearing in Oregon’s newspapers), please include a copy.
   3. Provide up to three examples of significant artistic creations, scholarly activities, or research activities conducted by faculty in your department during the past five years.
   4. Summarize involvement of your department’s faculty with public services or community services.
6. 1. Describe the service mission of your department. Include service to the college, the university, and the community.
   2. What are several of the most significant service activities by the faculty in your department for the last five years.
7. 1. What are the typical teaching loads for your faculty?
   2. Provide sample or generic position descriptions for each faculty rank.
   3. Give a brief description of faculty development opportunities, including sabbaticals.
   4. *** What are salary ranges for each rank? How do they compare with our comparator universities?
8. 1. Give a description of student organizations and honorary societies in your department.
   2. Provide a sample list of positions held by graduating students in your various programs.
9. 1. In what ways do the library and information services serve the teaching, research, and scholarship missions of your unit?
   2. Fill out the attached Equipment and Materials Questionnaire.
10. 1. Describe any important aspects or activities of your department, not covered above.
    2. Provide any of the information, documenting or supporting these departmental aspects or activities.

1. 1. Provide any surveys or focus group results.
   2. Provide any public information such as documents, newsletters, advertisements, CDs, videos, web resources, anything you wish to showcase, etc.
2. 1. Provide any internal information such as documents, newsletters, advertisements, CDs, videos, web resources, anything you wish to showcase, etc.
3. 1. *** Budget sheets and information
4. 1. Other

Education/Program Assessment Table

Degree Program

	Yes	No
External Advisory Board
Written Student Learning Objectives (either course or program)
Undergraduate Internship
Graduate Internship
Portfolio review
Nationally normed or locally developed exit or competency exams
Capstone course(s)
Senior Seminars
Senior Research Papers
Undergraduate Thesis
Graduate Student Performance reviews
Student Assessment of Teaching
Peer Assessment of Teaching
Student Assessment of Advising
Peer Assessment of Advising
Exit Interviews of students
Current student assessment (survey)
Post-graduate assessment (alumni surveys)
Employer assessment (survey)
Other, please specify

Standard 8 - Equipment and Materials Questionnaire

Does your department have computers for student use? ____ If yes, complete the following:

• Number of computers under two years old accessible to students. ____

• Hours/day accessible. ____

• How many have network connectivity? ____

• Do any computers have hardware or software to accommodate disabilities? ____ How many? ____

Do you have computer classrooms? ____ How many? ____

Do you have classrooms equipped with scientific instruments? ____ How Many? ____

Rate the following as to quantity or quality: (1=inadequate, 2=adequate, 3=exceeds needs, N/A)

Is the space for the computing labs adequate in size to meet educational goals? ____

Is the space for computing labs appropriate for it’s intended use? ____

Are the computing labs adequately equipped to meet educational goals? ____

Are the computing labs accessible enough hours of the day? ____

Is the space for the teaching labs adequate in size to meet educational goals? ____

Is the space for teaching labs appropriate for it’s intended use? ____

Are the teaching labs adequately equipped to meet educational goals? ____

Are the teaching labs accessible enough hours of the day? ____

Is the space for the research labs adequate in size to meet research goals? ____

Is the space for research labs appropriate for it’s intended use? ____

Are the research labs adequately equipped to meet research goals? ____

Are the research labs accessible enough hours of the day? ____

Is there adequate A/V equipment in your department to meet your educational and/or research goals? ____

8.B.2. Equipment maintained in proper operating condition, inventoried and controlled, and replaced or upgraded as needed.

Do you have adequate resources to maintain computer, A/V, or scientific equipment in proper operating condition? ____

Is your computer, A/V, or scientific equipment maintained in proper operating condition? ____

Is your computer, A/V, or scientific equipment inventoried? ____

Is there a control system in place for your computer, A/V, or scientific equipment? ____

Do you have a plan in place to replace or upgrade your computer, A/V, or scientific equipment as needed? ____

Do you have a funding model in place to replace or upgrade your computer, A/V, or scientific equipment as needed? ____

Please include any clarifying statements below: