Accreditation at Oregon State University

College Notebook Outline

College Notebooks
[Download the MS Word version]
*** will be provided

Outline (Tabs)

  1. Home web page
  2. History/Description/Appraisal/Projection (i.e. where the college is going)
  3. Programs and Educational Activities
    Interdisciplinary Programs
    International Activities
    Off-site Programs
    Curriculum Development
  4. Students
    Scholarships
    Advising
    Undergraduate Research
    Audits
    Graduate Student Support
  5. Faculty
    Faculty Development Opportunities
    Promotion and Tenure
    Investments in Research
  6. Departments
    Evaluation
    Guidance and Growth
    Budgeting
  7. Outreach
  8. Development
  9. Facilities
  10. Other

Appendices

  1. Public Documents: newsletters, advertisements, anything you wish to showcase, etc.
  2. Internal Documents: student information or advising pamphlets, policies, etc.
  3. *** Budget information
  4. Other
Section Inserts

    1. *** Web home page
    1. What are the missions and goals of the college? Describe how these contribute to the mission/goals/values of the university. These are on the web at http://osu.orst.edu/mission/. (Notice that you are not asked for a formal mission statement. Include it if you have one; otherwise informally describe the mission of your unit.) [Ė 1 page]
    2. Give a brief history of your college over the past 10 or 15 years. Describe the present situation of the college. What are you most proud of ? [2 Ė 3 pages]
    3. Give an appraisal and analysis of the collegeís strengths and challenges. [3 Ė 5 pages]
    4. What are the strategies, plans, and projections for the immediate future (for example the next 3 years)? Include copies of documents similar to a long-range or strategic plan. (A suggested proportion for these last few questions is History 10%, Description 15%, Appraisal and Analysis 50%, and Strategies and Projections 25%.) [2 - 3 pages]
    5. How is planning conducted within your college?
    6. Provide an organizational chart of your college. Describe the committee structure and responsibilities. Provide administrative CVs for administrative and academic support.
    7. If your college has an external advisory board, give the membership and their positions in the community. Include copies of the board minutes or related information.
    8. Anything you wish to showcase.
    1. *** What major(s) and minor(s), both undergraduate and graduate, and certificate or licensure programs are offered by your college (and NOT by a department)?
    2. What do you expect students to learn and experience in each of these academic programs? What assessment/evaluation tools do you use to ensure that these learning outcomes have been achieved, that is, how do know that these expectations have been met? Fill out the attached Education/Program Assessment table for each academic program. Do NOT include programs that are offered by a single department.
    3. Describe international programs and partnerships.
    4. Describe any offsite or distance education offered by your college.
    5. What investments have been made by the college in curriculum and program development?
    6. *** What are your enrollment trends in your programs (both graduate and undergraduate) over the last five years?
    7. *** What are your graduation rates over the last five years (graduate and undergraduate)?
    1. What scholarships are available in your college? Describe the process for making this information available (include any written material) and for awarding them.
    2. How is undergraduate and graduate student advising conducted in your college? Include, for the appendix, copies of student handbook(s) or URLs used in advising and informing students.
    3. Describe any undergraduate scholarship or research supported by your college.
    4. How are graduation audits conducted within your college?
    5. What investments are/have been made by your college to attract, retain, and educate graduate students?
    1. Briefly describe up to three examples of the institutional and public impact of faculty scholarship in your college. If this scholarship has resulted in a publication, CD, video, etc. (e.g., the "Poverty in Oregon" publication recently appearing in Oregonís newspapers), please include a copy of it.
    2. Provide up to three examples of significant artistic creations, scholarly activities, or research activities conducted by faculty in your college during the past five years.
    3. Summarize involvement of your collegeís faculty with public services or community services.
    4. What faculty development opportunities are supported by your college?
    5. Describe the process your college uses for P&T recommendations?
    6. *** What is the success rate for P&T?
    7. What investments are made by your college in scholarship and research?
    8. What are several of the most significant service activities by the faculty in your college for the last five years.
    1. Describe the process you use to evaluate the departments and chairs in your college?
    2. What department(s) do you feel especially proud of? Why?
    3. What strategies do you employ for guidance and growth of the departments in your college?
    4. What methods do you use for resource allocation within your college?
    1. Describe any outreach and recruiting activities by your college.
    1. What strategies and priorities do you have for development?
    2. *** What development opportunities have materialized in the last 5 years?
    3. Describe the success and/or remaining challenges in taking full advantage of these opportunities.
    4. *** What are your priorities for future development possibilities?
    1. Fill out the attached Equipment and Materials Questionnaire.
    2. What are your priorities for facility improvements?
    1. Describe any important aspects or activities of your college, not covered above.
    2. Provide any of the information, documenting or supporting these aspects or activities.
    1. Provide any surveys or focus group results.
    2. Provide any public information such as documents, newsletters, advertisements, CDs, videos, web resources, anything you wish to showcase, etc.
    1. Provide any internal information such as documents, newsletters, advertisements, CDs, videos, web resources, anything you wish to showcase, etc.
    1. *** Budget sheets and information
    1. Other

Education/Program Assessment Table

Indicate whether your department/program has or provides each of the following forms of education and/or program assessment. For each item to which you answer "yes", please attach a description of the assessment or other appropriate existing documentation. Complete a separate page for each academic program with your unit.

Degree Program
  Yes No
External Advisory Board   
Written Student Learning Objectives (either course or program)   
Undergraduate Internship   
Graduate Internship   
Portfolio review   
Nationally normed or locally developed exit or competency exams   
Capstone course(s)   
Senior Seminars   
Senior Research Papers   
Undergraduate Thesis   
Graduate Student Performance reviews   
Student Assessment of Teaching   
Peer Assessment of Teaching   
Student Assessment of Advising   
Peer Assessment of Advising   
Exit Interviews of students   
Current student assessment (survey)   
Post-graduate assessment (alumni surveys)   
Employer assessment (survey)   
Other, please specify   
    

Standard 8-Equipment and Materials Questionnaire

8.B.1. Quantity and quality of equipment to facilitate the achievement of educational goals and objectives of the institution.

Does your college have computers for student use? ____ If yes, complete the following:

Do you have computer classrooms? ____ How many? ____

Do you have classrooms equipped with scientific instruments? ____ How Many? ____

Rate the following as to quantity or quality: (1=inadequate, 2=adequate, 3=exceeds needs, N/A)

Is the space for the computing labs adequate in size to meet educational goals? ____

Is the space for computing labs appropriate for itís intended use? ____

Are the computing labs adequately equipped to meet educational goals? ____

Are the computing labs accessible enough hours of the day? ____

Is the space for the teaching labs adequate in size to meet educational goals? ____

Is the space for teaching labs appropriate for itís intended use? ____

Are the teaching labs adequately equipped to meet educational goals? ____

Are the teaching labs accessible enough hours of the day? ____

Is the space for the research labs adequate in size to meet research goals? ____

Is the space for research labs appropriate for itís intended use? ____

Are the research labs adequately equipped to meet research goals? ____

Are the research labs accessible enough hours of the day? ____

Is there adequate A/V equipment in your college to meet your educational and/or research goals? ____


8.B.2. Equipment maintained in proper operating condition, inventoried and controlled, and replaced or upgraded as needed.

Do you have adequate resources to maintain computer, A/V, or scientific equipment in proper operating condition? ____

Is your computer, A/V, or scientific equipment maintained in proper operating condition? ____

Is your computer, A/V, or scientific equipment inventoried? ____

Is there a control system in place for your computer, A/V, or scientific equipment? ____

Do you have a plan in place to replace or upgrade your computer, A/V, or scientific equipment as needed? ____

Do you have a funding model in place to replace or upgrade your computer, A/V, or scientific equipment as needed? ____

Please include any clarifying statements below: