College Notebook Outline

Outline (Tabs)

1. Home web page
2. History/Description/Appraisal/Projection (i.e. where the college is going)
3. Programs and Educational Activities

   Interdisciplinary Programs

   International Activities

   Off-site Programs

   Curriculum Development

4. Students

   Scholarships

   Advising

   Undergraduate Research

   Audits

   Graduate Student Support

5. Faculty

   Faculty Development Opportunities

   Promotion and Tenure

   Investments in Research

6. Departments

   Evaluation

   Guidance and Growth

   Budgeting

7. Outreach
8. Development
9. Facilities
10. Other

Appendices

1. Public Documents: newsletters, advertisements, anything you wish to showcase, etc.
2. Internal Documents: student information or advising pamphlets, policies, etc.
3. *** Budget information
4. Other

1. 1. *** Web home page
2. 1. What are the missions and goals of the college? Describe how these contribute to the mission/goals/values of the university. These are on the web at http://osu.orst.edu/mission/. (Notice that you are not asked for a formal mission statement. Include it if you have one; otherwise informally describe the mission of your unit.) [– 1 page]
   2. Give a brief history of your college over the past 10 or 15 years. Describe the present situation of the college. What are you most proud of ? [2 – 3 pages]
   3. Give an appraisal and analysis of the college’s strengths and challenges. [3 – 5 pages]
   4. What are the strategies, plans, and projections for the immediate future (for example the next 3 years)? Include copies of documents similar to a long-range or strategic plan. (A suggested proportion for these last few questions is History 10%, Description 15%, Appraisal and Analysis 50%, and Strategies and Projections 25%.) [2 - 3 pages]
   5. How is planning conducted within your college?
   6. Provide an organizational chart of your college. Describe the committee structure and responsibilities. Provide administrative CVs for administrative and academic support.
   7. If your college has an external advisory board, give the membership and their positions in the community. Include copies of the board minutes or related information.
   8. Anything you wish to showcase.
3. 1. *** What major(s) and minor(s), both undergraduate and graduate, and certificate or licensure programs are offered by your college (and NOT by a department)?
   2. What do you expect students to learn and experience in each of these academic programs? What assessment/evaluation tools do you use to ensure that these learning outcomes have been achieved, that is, how do know that these expectations have been met? Fill out the attached Education/Program Assessment table for each academic program. Do NOT include programs that are offered by a single department.
   3. Describe international programs and partnerships.
   4. Describe any offsite or distance education offered by your college.
   5. What investments have been made by the college in curriculum and program development?
   6. *** What are your enrollment trends in your programs (both graduate and undergraduate) over the last five years?
   7. *** What are your graduation rates over the last five years (graduate and undergraduate)?
4. 1. What scholarships are available in your college? Describe the process for making this information available (include any written material) and for awarding them.
   2. How is undergraduate and graduate student advising conducted in your college? Include, for the appendix, copies of student handbook(s) or URLs used in advising and informing students.
   3. Describe any undergraduate scholarship or research supported by your college.
   4. How are graduation audits conducted within your college?
   5. What investments are/have been made by your college to attract, retain, and educate graduate students?
5. 1. Briefly describe up to three examples of the institutional and public impact of faculty scholarship in your college. If this scholarship has resulted in a publication, CD, video, etc. (e.g., the "Poverty in Oregon" publication recently appearing in Oregon’s newspapers), please include a copy of it.
   2. Provide up to three examples of significant artistic creations, scholarly activities, or research activities conducted by faculty in your college during the past five years.
   3. Summarize involvement of your college’s faculty with public services or community services.
   4. What faculty development opportunities are supported by your college?
   5. Describe the process your college uses for P&T recommendations?
   6. *** What is the success rate for P&T?
   7. What investments are made by your college in scholarship and research?
   8. What are several of the most significant service activities by the faculty in your college for the last five years.
6. 1. Describe the process you use to evaluate the departments and chairs in your college?
   2. What department(s) do you feel especially proud of? Why?
   3. What strategies do you employ for guidance and growth of the departments in your college?
   4. What methods do you use for resource allocation within your college?
7. 1. Describe any outreach and recruiting activities by your college.
8. 1. What strategies and priorities do you have for development?
   2. *** What development opportunities have materialized in the last 5 years?
   3. Describe the success and/or remaining challenges in taking full advantage of these opportunities.
   4. *** What are your priorities for future development possibilities?
9. 1. Fill out the attached Equipment and Materials Questionnaire.
   2. What are your priorities for facility improvements?
10. 1. Describe any important aspects or activities of your college, not covered above.
    2. Provide any of the information, documenting or supporting these aspects or activities.

1. 1. Provide any surveys or focus group results.
   2. Provide any public information such as documents, newsletters, advertisements, CDs, videos, web resources, anything you wish to showcase, etc.
2. 1. Provide any internal information such as documents, newsletters, advertisements, CDs, videos, web resources, anything you wish to showcase, etc.
3. 1. *** Budget sheets and information
4. 1. Other

Education/Program Assessment Table

Degree Program

	Yes	No
External Advisory Board
Written Student Learning Objectives (either course or program)
Undergraduate Internship
Graduate Internship
Portfolio review
Nationally normed or locally developed exit or competency exams
Capstone course(s)
Senior Seminars
Senior Research Papers
Undergraduate Thesis
Graduate Student Performance reviews
Student Assessment of Teaching
Peer Assessment of Teaching
Student Assessment of Advising
Peer Assessment of Advising
Exit Interviews of students
Current student assessment (survey)
Post-graduate assessment (alumni surveys)
Employer assessment (survey)
Other, please specify

Standard 8-Equipment and Materials Questionnaire

Does your college have computers for student use? ____ If yes, complete the following:

• Number of computers under two years old accessible to students. ____

• Hours/day accessible. ____

• How many have network connectivity? ____

• Do any computers have hardware or software to accommodate disabilities? ____ How many? ____

Do you have computer classrooms? ____ How many? ____

Do you have classrooms equipped with scientific instruments? ____ How Many? ____

Rate the following as to quantity or quality: (1=inadequate, 2=adequate, 3=exceeds needs, N/A)

Is the space for the computing labs adequate in size to meet educational goals? ____

Is the space for computing labs appropriate for it’s intended use? ____

Are the computing labs adequately equipped to meet educational goals? ____

Are the computing labs accessible enough hours of the day? ____

Is the space for the teaching labs adequate in size to meet educational goals? ____

Is the space for teaching labs appropriate for it’s intended use? ____

Are the teaching labs adequately equipped to meet educational goals? ____

Are the teaching labs accessible enough hours of the day? ____

Is the space for the research labs adequate in size to meet research goals? ____

Is the space for research labs appropriate for it’s intended use? ____

Are the research labs adequately equipped to meet research goals? ____

Are the research labs accessible enough hours of the day? ____

Is there adequate A/V equipment in your college to meet your educational and/or research goals? ____

8.B.2. Equipment maintained in proper operating condition, inventoried and controlled, and replaced or upgraded as needed.

Do you have adequate resources to maintain computer, A/V, or scientific equipment in proper operating condition? ____

Is your computer, A/V, or scientific equipment maintained in proper operating condition? ____

Is your computer, A/V, or scientific equipment inventoried? ____

Is there a control system in place for your computer, A/V, or scientific equipment? ____

Do you have a plan in place to replace or upgrade your computer, A/V, or scientific equipment as needed? ____

Do you have a funding model in place to replace or upgrade your computer, A/V, or scientific equipment as needed? ____

Please include any clarifying statements below: