Oregon State University

Accessible University Advisory Committee Actions Items

In April, 2012 the former Accessible University Initiative Task Force (AUITF) was reorganized and renamed the Accessible University Advisory Committee (AUAC). The charge of the group remained relatively the same, but the reporting of the group was clarified as an advisory committee to the Office of Equity & Inclusion (OEI). The tables below provide information on action taken by AUITF prior to April 2012 and now AUAC in advising and assisting the Office of Equity & Inclusion in efforts to promote and achieve an accessible university physical environment. Each table represents one specific charge point that the Office of Equity & Inclusion strives to accomplish with help from the committee.

Design and direct an assessment of the accessibility of the campus built environment

Category Date Detail Further Action
Development of RFQ/P for hiring consulting firm for campus assessment 2/1/2011 Subgroup of Taskforce Done
Define Scope of work for consultant 2/1/2011 Subgroup of Taskforce Done
Selection of SZS Consulting Group as firm to complete campus assessment 2/1/2011 Contract Complete Done
Direct work of consultant Ongoing Project Managers/Steering Committee Ongoing - Exterior assessments finished, interior assessments will begin when funding available.
Open forum presentation on draft report 12/8/2011 Presentation by SZS on how report will be arranged Done
OSU received draft of report 3/1/2012 Draft review done by subgroup and OEI Done - Final Report Issued
Prioritize buildings to be assessed first 2/2/2012 Discussed at AUITF meeting building prioritization list for assessment. Discussed list with COSID as well, and asked Able Student Alliance for time to consult with them. Done - Final list presented to OEI and Senior Admin
Draft Report Map feedback 3/15/2012 Discussed at AUITF meeting the SZS suggestion for map of one accessible campus path connecting all buildings, to provide prioritization for barrier removal Done - Feedback sent to SZS
Draft Report Map feedback 4/30/2012 Open meeting held for all students with disabilities to discuss SZS suggestion for map of one accessible campus path connecting all buildings, to provide prioritization for barrier removal. Also consulted on buildings to be included in next round of assessments. Done - Feedback sent to SZS
Final Exterior Report Published 5/8/2012 Final exterior accessibility assessment report received and published online. Done
Prioritized buildings to be assessed first 5/14/2012 Final list presented to OEI and Senior Admin. Done - Next three buildings funded for assessing Spring/Summer 2013: Kidder, Gilbert, Fairbanks

Utilize assessment data to develop a comprehensive plan for improvement of the campus built environment, including priorities for implementation

Category Date Detail Further Action
Comprehensive Plan Creation AY 2012-2013 AUAC spent most of academic year 2012-2013 discussing the comprehensive plan, setting strategies, objectives, and goals. A draft plan is being developed through the knowledge gained in these conversations, and through others during the year, and will be published for public comment as soon as it is completed. Draft to be publicized as soon as it is completed

Review and prioritize accessibility improvements projects identified through the assessment process and with stakeholder input and monitor implementation

Category Date Detail Further Action
Held open forum for SZS to discuss assessment priorities 6/23/2011 Forum open to multiple groups None
Waiting for final report to take further action on this charge item TBD TBD TBD

Establish process for ongoing monitoring of campus accessibility and identification of additional necessary improvements

Category Date Detail Further Action
Review and Recommend 2010 Summer Path of Travel improvements 5/2/2010 None Done
Reviewed and provided comment on accessible classroom furniture specs 6/7/2010 Jennifer Gossett - DAS Review final specifications and add to Best Practices
Review and recommendation on Education Hall Classroom 8/16/2010 None Done
Review and recommendation of scope for Milam Hall Auditorium Upgrade 9/13/2010 None Done
Review and Prioritization of Access Complaints 11/9/2010 Progress reports on upgrades reviewed quarterly Ongoing
Advocate for funding the acceleration of the assessment project Fall 2011 Angelo Gomez to work with administration Request funding after SZS determines cost - ongoing
Proposal on visitor parking and accessible spaces to Parking Services 1/6/2011 Presented and approved by OSU Parking Committee Policy change to be confirmed by TAPS
Development of "Criteria for Consultation" for facility projects 2/4/2011 Presented to and Adopted by FS 2/4/11 Done
Review and recommend location for new Milam Ramp placement 3/17/2011 AUITF reviewed two possible locations for a new ramp and commented Done
Discussed inclement weather policy on POT 3/31/2011 Joe Majeski will meet with AUITF on response Done
Advocated for $860,000 of POT and Parking Improvements for Summer 2011 4/14/2011 Approved by VP Finance/Administration Done
Identify and recommend 2011 Summer Path of Travel improvements 4/14/2011 Progress can be seen on the recent accessibility projects website. Done
Recommendation to change traffic sign on Jefferson at MU for thru traffic 4/28/2011 Sign to be modified to state thru traffic to accessible spaces Completed 6/30/11
Reviewed Parking Utilization Assessment Data 4/28/2011 None Developed Summer 2011 parking lot improvement recommendations based on data
Development of "Accessibility Workshop" for new construction and significant renovation projects 5/19/2011 Presented to and Adopted by FS 5/23/11 Done - Accessibility Workshops will happen for each capital/major construction project
Development of review structure on new construction and renovation 5/19/2011 Project Review Form and checklist Presented to and Adopted by FS 5/23/11 Update Review Form as needed and consult FS
Advocate funding for East Hill Path of Travel Improvements (Campus Way to Jefferson, 14/15th to Waldo Place) 9/1/2011 Study needed to determine best accessible routes/parking locations, and funding to complete project Ongoing - no funding to date
General Campus Restroom Upgrades 11/10/2011 Work completed Fall 2012 including restrooms in Gilbert, Dearborn, Milam, Peavy & Wilkinson Done
ALS N Door Accessibility 1/5/2012 John Gremmels reviewed feasibility and will complete project Work Commencing - Summer 2013
Provided guidance on parking study 1/5/2012   Project Lead: Hank Kemper
Development of inclement weather priorities in POT 1/5/2012   FS will prioritize ramps and identified POT from accessible parking
Development of contract language for all RFP/Q and Contract Documents 1/27/2012 Formally adopted and in use On-going training with PM and PaCS to ensure process still in place
Provide review of Campus Master Plan for updating 2/2/2012 Request AUITF member on CMP team Project lead: Gabriel Merrell, incorporated COSID/AUITF comments to be submitted
Review and Recommend 2013 Summer Path of Travel improvements AY 2012-2013 Prioritize spending of 10% of deferred maintenance 13-15 biennium funds received ($850,000 asked) of Oregon Legislature towards stand alone accessibility projects Done - awaiting funding and construction

Accessibility Workshops:

As part of the charge to advise and assist in establishing process for ongoing monitoring (table above), this table provides information on when and for what buildings Accessibility Workshops have been held.

Category Date Detail Further Action
Austin Business Hall 11/9/2011 New building for the business school to be built on the south west corner of the Women's Building field, near Jefferson Way and Sackett Place. Review incorporation of comments
Strand Agriculture Hall 11/22/2011 Major renovation of one of largest and oldest buildings on campus Review incorporation of comments
New Student Residence Hall 1/24/2012 New building with around 250 beds to be built south of McNary. Review incorporation of comments
Classroom Building 1/31/2012 New building with roughly 2500 classroom/lecture seats to be built on Women's Building field Review incorporation of comments
OSU Beaver Store 3/7/2012 Renovation of 1st floor of parking structure at 26th and Washington Way to house relocated bookstore Review incorporation of comments
Student Experience Center (SEC) 5/23/2012 New student building to replace Snell, scheduled to be built on MU parking lot Review incorporation of comments
Austin Business Hall (2nd Workshop) 7/25/2012 New building for the business school, meeting to follow-up on progress and consult on design. Review incorporation of comments
Memorial Union (MU) East Wing Renovation 10/1/2012 Renovation of existing bookstore location and other facilities to serve different functions after the bookstore moves out. Review incorporation of comments
Washington Way 10/4/2012 Redesign of the entirety of Washington Way on campus to move it out of the railroad right-of-way and to improve accessibility of the sidewalks and railroad crossings. Review incorporation of comments

Building Project Reviews:

As part of the charge to advise and assist in establishing process for ongoing monitoring (table above), this table provides information on when and for what buildings AUAC has done project reviews.

Category Date Detail Further Action
Review and recommendation of scope for Student Success Center 4/28/2011 None Done
Review and recommendations of scope for Withycombe Theater 6/9/2011 Floor to be leveled as possible, accessible seating along entire front row. Project also might include new accessible entrance on northwest corner of building, accessible parking at that location, and restroom upgrades as funding allows. Project Managers Report on Incorporation
Review and recommendation on raised crossing at 30th and Campus Way 6/23/2011 To be paid out of LPSC Project - scheduled for Summer 2012 Done - fully constructed as accessible
Student Success Center 9/29/2011 New building being built near parking structure and Centro Cultural César Chávez Review incorporation of comments
Sackett Upgrades 1/19/2012 Replacement of almost all sidewalks and many entrances to this historic residence hall Review incorporation of comments
Native American Longhouse (Cultural Center) 2/2/2012 New culture center to replace current longhouse at 26th & Jefferson Review incorporation of comments
30th and Campus Way Intersection 2/2/2012 Replacement of old intersection with accessibility improvements as major focus Done - fully constructed as accessible
Weatherford Handrails 2/16/2012 Addition of handrails to stairs at this historic residence hall Done - fully constructed as accessible
Asian & Pacific Cultural Center, Centro Cultural César Chávez, Lonnie B. Harris Black Cultural Center 3/1/2012 New Cultural Centers being planned to replace all four current locations Review incorporation of comments
Review and recommendation of scope for Athletic Dept. track and field 3/3/2011 Dave Dodson presented Project Managers Report on Incorporation
Plageman Ramp 3/15/2012 New accessible entrance into Plageman in planning for North side of building Review incorporation of comments
Withycombe Improvements 3/29/2012 Floor to be leveled as possible, accessible seating along entire front row. Project also might include new accessible entrance on northwest corner of building, accessible parking at that location, and restroom upgrades as funding allows. Review incorporation of comments
Gill Landscape Improvements 4/12/2012 Replacements of sidewalks, rework of parking and landscape upgrades around building Review incorporation of comments
Restroom Upgrades 4/26/2012 Upgrades to restrooms in five buildings near large classrooms: Gilbert, Dearborn, Milam, Peavy & Wilkinson Review incorporation of comments
OSU Beaver Store 4/26/2012 Reviewed plans for the new bookstore location, in the first floor of the parking garage Review incorporation of comments
Dryden Hall 8/30/2012 Reviewed plans for renovations to part of the first floor of Dryden Hall, including lab spaces and restrooms. Exterior improvements include new ramps into the east entrance and new parking spaces on the west side of the building. Review incorporation of comments
Student Experience Center 8/30/2012 Reviewed plans for this new building including new parking near the building, and specific restroom design. Review incorporation of comments
Memorial Union (MU) East Wing Renovation 9/27/2012 Renovation of existing bookstore location and other facilities to serve different functions after the bookstore moves out. Review incorporation of comments
New Student Residence Hall 9/27/2012 Reviewed plans for this new building with around 250 beds to be built near McNary. Review incorporation of comments
New Classroom Building 6/6/2013 Reviewed plans for this new roughly, 130,000 sq. ft. building, with classroom space for around 2500 students at one time. To be built in Women's Building field north of Austin Hall (under construction). Review incorporation of comments

Develop and maintain best practices for developing an accessible campus supplement to the ADA requirements for the built environment

Category Date Detail Further Action
Recommending adoption of 2010 ADA Standards for Accessible Design as OSU policy 9/15/2011 Presented to and Adopted by FS Done
Review of "Access for Everyone" and recommend use for OSU 3/17/2011 To be incorporated with Consultant Feedback Done - Review of "AE" determined applicability to OSU, included relevant items and cited in best practices
Review Proposed Guidelines for Public Rights-of-Way 1/5/2012 Adopted by OSU To be infused in FS work by Ned Nebata
Reviewed structure/strategy for revision of OSU design/construction standards 2/2/2012 Group formed to review - date: 3-8-12 Done - Project Lead: Ned Nabeta
Adopted OSU Construction Accessibility Best Practices 4/12/2012 Adopted by consensus - agreed to a once a year review/update with FS Done - Project Lead: Ned Nabeta
Facilities Services Construction Standards update published 6/1/2012 Fully updated construction standards incorporated AUAC accepted best practices Done

Updated: 6/19/2013

Contact Info

Equity and Inclusion
526 Kerr Administration Corvallis, Oregon 97331 Ph: 541-737-3556 Accessibility Email
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