Below are a variety of documents to help you in your planning. These documents are for Summer 2014. All of the documents will open as .pdfs.
In order to best understand the needs of you and your group and best serve you, we will request the following from you prior to arrival. Our staff will work with you to gather this information.
We highly recommend a ratio of youth to staff/chaperones of 10:1. Chaperones and staff are expected to be present whenever youth are in the dining centers or residence halls and help maintain the safety and security of all people and property. At the beginning of your stay, our staff will request to meet with your chaperones and staff to go over safety and emergency procedures, as well as provide information about UHDS policies and how to contact our staff when needed.
For a fee, some adult conference groups may choose to have their participants reserve rooms individually and directly with Residential Conferences. In addition to adhering to the UHDS Policy Guide, all guests must also agree to the terms and conditions of the Short Term Housing agreement. These terms and conditions will be outlined in the reservation process.
Oregon State is a smoke-free campus. Smoking is not allowed anywhere on the Corvallis campus (OAR Chapter 576, Division 040). Read more about the policy.
Due to the unpredictable needs for summer facility maintenance, upgrades, and cleaning, your actual assignment to specific housing and dining facilities may change after we confirm your reservation and prior to your arrival. In addition, unforeseen building maintenance repairs or emergencies may necessitate our changing hall assignments on short notice. This rarely happens and we do our best to accommodate you in the building that will best suit your needs.
We assign your group to residence hall and dining space based on the following criteria:
To best meet the needs of all participants (and help our staff with guest preparations), we recommend that you request information from your participants about needs listed below:
Please inform us of any accommodations pertaining to the medical or mobility situation needed during your group’s stay. Whenever possible, we ask these request be made at least three weeks in advance. We will do our best to meet a guest’s needs inside of that window, though.